Executive Assistant, Applied AI Solutions PXT

Amazon • Seattle, WA

1d • Onsite

About The Position

The AWS People eXperience and Technology (PXT) organization (HR) is seeking a
senior-level Executive Assistant to provide support to the Director of PXT for
Applied AI Solutions as well as one additional leader.

Join AWS as a key strategic partner helping to shape the future of AI through
exceptional executive support. This role goes beyond traditional EA duties;
you'll be the backbone of a critical organization, directly enabling two
influential leaders who are driving AWS's artificial intelligence initiatives.

We build the culture, talent, and organization that ensures all Builder thrive
in creating, inventing and delivering for our customers globally. From Day One,
this role will focus on keeping the organization’s leader and team organized,
informed, and on task. You will manage complex calendars, coordinate meetings
with S-team leaders, prepare materials for PXT leadership discussions, and serve
as a trusted partner to these executives. High-level calendar management and
scheduling will require attention to detail as well as superb time management
and organizational skills. You should be comfortable juggling multiple
priorities, managing last-minute escalations, and effectively partner with other
Executive Assistants throughout the organization to get things done.

You must understand business priorities and demonstrate the ability to
proactively anticipate needs and drive improvements. This role requires
professionalism, integrity, and discretion in handling confidential information.
You should be resourceful, forward-thinking, and a creative problem solver.

This role requires five (5) days a week in office.

In this role, you will have exposure to S-team level strategic initiatives,
opportunity to build and lead process improvements across the organization,
access to and mentorship by AWS's most senior level Executive Business Partners,
and partnership with other forward-thinking Executive Assistants who are
pioneering the use of AI tools to revolutionize executive support.

You'll collaborate with fellow EAs who are actively shaping how artificial
intelligence enhances our productivity and effectiveness in supporting AWS
leadership. You will be working in a constantly changing environment with
frequent S-team engagement, you will demonstrate initiative, complete tasks and
projects quickly, and proactively take action without having to know the total
picture. You will learn organizational structures and objectives of the teams
you support, as well as build a strong internal network. You will apply superior
attention to detail, great organizational skills, and the ability to meet tight
deadlines and juggle multiple critical requests while maintaining flexibility, a
sense of humor, and most importantly, grace under pressure. Over time, you will
build deep and trusting professional relationships with the leaders and their
teams, which will blossom into strong partnerships that provide opportunities
for special projects with increased responsibility and long-term career growth.

Requirements

• Experience with Microsoft Office products and applications
• 5+ years of senior level leadership support, or 3+ years of Amazon experience
• High school or equivalent diploma
• Experience with domestic or international travel coordination

Nice To Haves

• Experience leading process improvements
• Experience in a fast-paced, high-tech company

Responsibilities

• Own complex calendar and scheduling
• Own domestic and international travel
• Track and follow up on action items from S-team and PXT leadership meetings to ensure completion
• Manage expense report coordination and submission
• Develop, organize, execute, and assist with team activities (Staff meetings; All-Team meetings; Off-Sites; and team social events/recognition
• Track and help drive completion of key deliverables
• Manage team space, including moves, new hire location assignments, and re-configurations
• Work closely with the leadership team and our business partners.
• Partner with other Executive Assistants throughout the team and across the company
• Support a positive team culture

Benefits

• health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
• 401(k) matching
• paid time off
• parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED