Executive Assistant - Filtration & Separation

Thermo Fisher Scientific•Waltham, MA

19h•$90,000 - $110,000•Onsite

About The Position

As part of the Thermo Fisher Scientific team, you'll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. Our Filtration and Separation teams provide specialized filtration solutions across various sectors, including filters for bioprocessing, industrial applications and membranes for OEM. By serving industries such as biopharmaceuticals, manufacturing, and commercial water applications, our technology empowers customers and colleagues to make an impact on public health and well-being. Location: On-site in Waltham, MA. Relocation assistance is NOT provided. Must be legally authorized to work in the United States without sponsorship. Must be able to pass a comprehensive background check, which includes a drug screening. Discover Impactful Work As the Executive Assistant within our Filtration & Separation Division, you will provide comprehensive administrative and operational support to the President and two Vice Presidents, driving our mission to make the world healthier, cleaner, and safer. This role requires strong organizational, analytical, and prioritization skills to manage multiple responsibilities effectively while proactively anticipating needs. In this key position, you'll serve as a liaison between executives and stakeholders, managing complex administrative functions that enable our leaders to focus on strategic objectives. Your responsibilities will include: Providing high-level support by effectively managing calendars, coordinating global travel, and organizing meetings and events Handling confidential information with the utmost discretion Anticipating needs, offering solutions, and ensuring smooth operations across multiple time zones and business units Managing complex schedules and preparing professional communications and presentations Processing expenses and completing special projects Building strong relationships across all levels of the organization Your excellent organizational skills, attention to detail, and ability to prioritize multiple responsibilities will be essential in this role. You'll maintain the highest standards of professionalism and confidentiality while supporting the department's objectives. How Will You Get Here Education HS Diploma required; Associate degree preferred Experience & Skills Expert proficiency in Microsoft Office Suite, including advanced PowerPoint and Excel skills Outstanding written and verbal communication abilities with excellent attention to detail Proven ability to handle confidential information with discretion and sound judgment Strong organizational and time management skills to handle multiple priorities Experience coordinating complex international travel and managing detailed logistics Ability to work independently and identify/resolve issues Exceptional interpersonal skills for interacting with all levels of the organization Demonstrated ability to adapt to changing priorities and work flexible hours when needed Ability to collaborate effectively in a global, matrix environment Proficiency with expense management systems and virtual meeting platforms Strong problem-solving capabilities and project management skills Professional communication style and presence What Sets This Opportunity Apart Join a globally renowned company at the forefront of scientific innovation. Collaborate with a team of ambitious professionals who are passionate about making a difference. Contribute to the success of a company that is dedicated to improving human health and well-being. Work in a dynamic and fast-paced environment where your skills and contributions will be valued. Access opportunities for professional growth and development within the organization. At Thermo Fisher Scientific Inc., we are committed to fostering an inclusive and diverse workplace. We are an equal opportunity employer and value the strengths and perspectives that each individual brings to our team. We strive to provide reasonable accommodations and adjustments to applicants and employees with disabilities to ensure equal access to employment opportunities. If you require any accommodations or adjustments during the application process or throughout your employment, please let us know. Join our exceptional team and take the next step in your career as an executive assistant at Thermo Fisher Scientific Inc. Apply now and seize this remarkable opportunity to contribute to our mission of enabling our customers to make the world healthier, cleaner, and safer. Apply today! http://jobs.thermofisher.com Compensation and Benefits The salary range estimated for this position based in Massachusetts is $90,000.00–$110,000.00. This position may also be eligible to receive a variable annual bonus based on company, team, and/or individual performance results in accordance with company policy. We offer a comprehensive Total Rewards package that our U.S. colleagues and their families can count on, which includes: A choice of national medical and dental plans, and a national vision plan, including health incentive programs Employee assistance and family support programs, including commuter benefits and tuition reimbursement At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability in accordance with company policy Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan Employees’ Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount For more information on our benefits, please visit: https://jobs.thermofisher.com/global/en/total-rewards

Requirements

Expert proficiency in Microsoft Office Suite, including advanced PowerPoint and Excel skills
Outstanding written and verbal communication abilities with excellent attention to detail
Proven ability to handle confidential information with discretion and sound judgment
Strong organizational and time management skills to handle multiple priorities
Experience coordinating complex international travel and managing detailed logistics
Ability to work independently and identify/resolve issues
Exceptional interpersonal skills for interacting with all levels of the organization
Demonstrated ability to adapt to changing priorities and work flexible hours when needed
Ability to collaborate effectively in a global, matrix environment
Proficiency with expense management systems and virtual meeting platforms
Strong problem-solving capabilities and project management skills
Professional communication style and presence

Nice To Haves

HS Diploma required; Associate degree preferred

Responsibilities

Providing high-level support by effectively managing calendars, coordinating global travel, and organizing meetings and events
Handling confidential information with the utmost discretion
Anticipating needs, offering solutions, and ensuring smooth operations across multiple time zones and business units
Managing complex schedules and preparing professional communications and presentations
Processing expenses and completing special projects
Building strong relationships across all levels of the organization

Benefits

A choice of national medical and dental plans, and a national vision plan, including health incentive programs
Employee assistance and family support programs, including commuter benefits and tuition reimbursement
At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability in accordance with company policy
Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan
Employees’ Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount

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