Oliver Wyman - Executive Assistant - Chicago

Marsh McLennan•Chicago, IL

10h•$63,000 - $105,000•Hybrid

About The Position

At Oliver Wyman, a Marsh (NYSE: MRSH) business, we bring deep industry insight, bold innovation, and a collaborative approach that cuts through complexity to help organizations navigate their most defining transformative moments. As a business of Marsh, we work alongside the world’s leading experts across risk, reinsurance and capital, people and investments, and management consulting. Together with Marsh Risk, Guy Carpenter, and Mercer, we help organizations build resilience and competitive advantages from every angle. With annual revenue over $24 billion and more than 90,000 colleagues in 130 countries, Marsh helps build the confidence to thrive through the power of perspective. For more information, visit oliverwyman.com , or follow us on LinkedIn and X This role offers Executive Assistant (EA) support a Managing Partner for the Health and Life Sciences Practice. The selected candidate will be an integral member of the team, fostering collaboration and synergy among key stakeholders to ensure seamless operations and effective communication. This a hybrid role that requires 3 days per week in our office. There is no option to be fully remote.

Requirements

At least five years of experience working in an executive assistant role at the senior executive level
Advanced proficiency in Word, PowerPoint and Excel skills
Expert knowledge of Outlook
Strong knowledge of Salesforce, ability to create custom reports and slides.
Problem solver – able to work with other teams and staff members effectively to reach a viable solution and goal
Strong service focus – dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards.
Excellent communicator and negotiator – able to deal effectively with people at all levels across a multicultural environment
Maturity, poise and judgment
Ability to maintain and respect confidentiality
Ability to think strategically and contribute to development of departmental model
One who takes constructive feedback in stride and incorporates feedback quickly
Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment
Ability to undertake projects and produce quality and timely results
Self-starter, strong initiative, confidence and ability to work with little guidance
Collaborative team player
Positive attitude, sense of fun is collegial and friendly
Ability to juggle several tasks at once, to prioritize and manage own time - Not a clock watcher or someone who is unwilling to step outside their job description
Methodical, organized and excellent attention to detail
Flexible attitude; embraces change, hard-working, cost conscious and results driven
Finally, we are looking for someone who will be committed to the company and add to the life and culture of Oliver Wyman

Nice To Haves

Experience in management consulting firm or similar industry is preferred, but not required
Experience with project coordination and is capable of handling initiatives from end to end effectively

Responsibilities

Schedule high volume of meetings with senior-level executives and clients in a global setting across multiple time-zones
Act as representative of Partners and Financial Services (FS) practice when corresponding with clients and senior-level executives
Prepare and edit documents for Partners and FS team
Manage administrative activities such as arranging complex domestic and international travel and accommodations, preparing and processing expense reports, arranging visas, and coordinating logistics and catering for internal meetings
Coordinate practice meetings and off-sites and related administrative needs such as meeting scheduling, logistical planning, preparing and circulating documents, taking meeting notes, capturing and chasing action items.
Handle event planning as needed for dinners, town hall meetings, and social events by selecting the venue/vendor, preparing the budget and managing logistics either personally or through offsite liaisons
Assist with administrative projects as necessary
Provide coverage and back-up support to other Executive Assistants supporting C-Level executives
Act as central figure and participant in the FS practice to help share information across the team and keep the team connected