Executive Assistant

Textron•Piney Flats, TN

7h•Onsite

About The Position

We’re more than aviation experts, we’re pioneers. We challenge what’s possible. From breaking the sound barrier to advanced tiltrotor systems. Today, Bell is shaping the future of aviation through specialized engineering. And we want you. Executive Assistant/Office Manager/Lead – Piney Flats, TN This role oversees and coordinates the daily activities of the administrative business support team to ensure efficient administrative operations and high-quality service delivery. Responsible for providing guidance to staff in areas such as office administration, document management, scheduling, and customer support. The lead ensures compliance with company policies, fosters a collaborative work environment, and serves as a liaison between business support functions and other departments, ensuring seamless communication and operational alignment.

Requirements

At least 8+ years in an Executive Administrative Assistant role
Demonstrate ability to anticipate the needs of their leaders and the department
Proven ability to multitask with capability to interact across multiple functional areas with executive and senior leadership
Strong organizational skills and attention to detail needed
Strong communication and interpersonal skills
Strong ability to be adaptable and flexible
Familiar with overhead budgetary processes
Understanding of HR practices to support initiatives
Proficiency in Microsoft Office applications including Word, Excel, PowerPoint, Outlook, and Teams
Ability to sit and/or stand for long periods throughout the day
Ability to use a computer, including keyboard, mouse and standard office equipment
Ability to move across a multibuilding site

Nice To Haves

Ability to anticipate issues, being a self-starter and naturally self- motivated, and able to work independently with little supervision/direction is preferred

Responsibilities

Provide direction to the team supporting front operations conducting customer-facing interactions and execution of administrative duties
Evaluate and identify opportunities within the team to enhance efficiency and optimize performance
As Executive Admin, you will support the General Manager and Director of Aftermarket Sales
Ensure key leadership (Sr Mgr Aircraft Service, Sr Manager Prod – Comp & Aftmkt, Sr Mgr Prod Control and Prod Eng, and Human Resources Site Lead) receives the appropriate administrative support including assisting with travel and expense reports, when needed
Complete and assist the team with coordination of international travel for technicians when necessary to ensure in line with company guidelines.
Support and guide team in coordinating guest visits; independently coordinate high profile guest visits as directed by the GM and Director of Aftermarket Sales
Coordinate leadership meetings and events in collaboration with team
Ensure team manages and coordinates conference room schedules appropriately, assisting where necessary
Direct facilities team on room arrangements, collaborate with team to prepare space as needed
Oversee Administration SharePoint & Teams sites, submit passport requests for salary employees and act as delegate for passport approvals for GM and Director of Aftermarket Sales
Participate in GM staff meetings and peer staff meetings as needed, capturing appropriate notes, actions, and takeaways
Assist with supporting administrative activities within Safety and HR as needed
Accountable for editing and publishing internal products such as newsletters and announcements
Ensure team is ordering and stocking office supplies and equipment as necessary
Other duties as required