Remote Executive Assistant (San Diego)

Novartis • San Diego, CA

16h • $75,000 - $90,000 • Hybrid

About The Position

We are seeking a highly experienced and professional Executive Assistant to provide high-level administrative and strategic support to senior executives. This role requires a seasoned professional with exceptional organizational abilities, sound judgment, and the ability to operate independently in a fast-paced environment.
The ideal candidate must demonstrate strong leadership support capabilities, advanced problem-solving skills, and a proactive approach to managing executive priorities. Confidentiality, professionalism, and attention to detail are essential.

Requirements

• Bachelor’s degree required (Business Administration, Communications, Management, or related field preferred)
• Minimum of 5+ years of experience as an Executive Assistant supporting senior-level executives
• Proven experience managing complex calendars and executive-level scheduling
• Strong background in coordinating travel, meetings, and corporate communications
• Advanced proficiency in Microsoft Office Suite and virtual collaboration platforms
• Exceptional written and verbal communication skills
• Demonstrated ability to handle confidential information with discretion
• Strong organizational, time-management, and multitasking skills
• Applicants who do not meet the education and experience requirements will not be considered.

Responsibilities

• Manage and prioritize executive calendars, appointments, and scheduling conflicts
• Coordinate domestic and international travel arrangements and itineraries
• Prepare reports, presentations, executive briefings, and correspondence
• Serve as a liaison between executives and internal/external stakeholders
• Organize and attend meetings, prepare agendas, and document meeting minutes
• Track and follow up on action items to ensure timely completion
• Assist with strategic initiatives and cross-departmental projects
• Manage expense reports, invoices, and budget documentation
• Screen calls, emails, and inquiries with professionalism and efficiency
• Maintain confidential records and sensitive information

Benefits

• 401(k) Retirement Plan
• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Paid Time Off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level