Executive Assistant, Alexa Connected Devices

Amazon.com, Inc.•Seattle, WA

56d

About The Position

Are you excited to be at the heart of Alexa's IoT and AI innovations? We're looking for an exceptional Executive Assistant to support the leadership team that powers the world's largest IoT installation and most trusted AI assistant. This is more than just a support role - you'll be the organizational force behind a team that manages over 1 billion connected endpoints and enables millions of daily Alexa interactions worldwide. Alexa Connected Devices team's mission is to design, build, and operate core horizontal services that power Alexa-the world's largest IoT installation and most capable, efficient, and trusted AI assistant. We deliver core capabilities enabling Alexa to connect, discover, set up, manage, and interface with over 1 billion connected endpoints (Echo, FireTV, Smart Home, Mobile, and Apps).

Requirements

Bachelor's degree
3+ years of executive assistant experience
Experience handling administrative details independently, while exercising good judgment in keeping team members adequately informed
Experience with Microsoft Office products and applications

Nice To Haves

Experience leading process improvements
Experience in a fast-paced, high-tech company
Experience designing processes to maximize efficiency
Experience with domestic or international travel coordination, or experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines
- Experience with work space planning/management

Responsibilities

Be the master orchestrator of multiple executives' calendars, ensuring our leaders can focus on what matters most
Create seamless travel experiences through domestic and international travel coordination
Bring your creativity to life by planning and executing: memorable team events, team meetings, leadership offsites, and strategic planning sessions
Organize and prepare materials for leadership meetings and presentations
Build strong relationships across all levels of the organization
Drive operational excellence through your program management skills, keeping our team running smoothly and efficiently
Expertly handle complex scheduling requirements for multiple executives
Drive effective meeting management through detailed agendas and follow-up
Track and help ensure completion of key deliverables
Coordinate with other EAs to optimize leadership scheduling
Serve as a key liaison between leadership and their direct reports, and other EAs
Lead the planning and execution of team activities including: All-hands meetings, Off-sites, Team building event
Manage office space planning and optimization
Coordinate domestic and international travel arrangements
Process expense reports and reimbursements efficiently
Build strong partnerships with other EAs and leaders across the organization
Foster a positive work environment
Contribute to team culture and engagement