Executive Assistant - Filtration & Separation

Thermo Fisher Scientific • Waltham, MA

22h • $90,000 - $110,000 • Onsite

About The Position

As part of the Thermo Fisher Scientific team, you'll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. Our Filtration and Separation teams provide specialized filtration solutions across various sectors, including filters for bioprocessing, industrial applications and membranes for OEM. By serving industries such as biopharmaceuticals, manufacturing, and commercial water applications, our technology empowers customers and colleagues to make an impact on public health and well-being. Location : On-site in Waltham, MA. Relocation assistance is NOT provided. Must be legally authorized to work in the United States without sponsorship. Must be able to pass a comprehensive background check, which includes a drug screening. Discover Impactful Work As the Executive Assistant within our Filtration & Separation Division, you will provide comprehensive administrative and operational support to the President and two Vice Presidents, driving our mission to make the world healthier, cleaner, and safer. This role requires strong organizational, analytical, and prioritization skills to manage multiple responsibilities effectively while proactively anticipating needs. In this key position, you'll serve as a liaison between executives and stakeholders, managing complex administrative functions that enable our leaders to focus on strategic objectives. Your excellent organizational skills, attention to detail, and ability to prioritize multiple responsibilities will be essential in this role. You'll maintain the highest standards of professionalism and confidentiality while supporting the department's objectives.

Requirements

• HS Diploma required; Associate degree preferred
• Expert proficiency in Microsoft Office Suite, including advanced PowerPoint and Excel skills
• Outstanding written and verbal communication abilities with excellent attention to detail
• Proven ability to handle confidential information with discretion and sound judgment
• Strong organizational and time management skills to handle multiple priorities
• Experience coordinating complex international travel and managing detailed logistics
• Ability to work independently and identify/resolve issues
• Exceptional interpersonal skills for interacting with all levels of the organization
• Demonstrated ability to adapt to changing priorities and work flexible hours when needed
• Ability to collaborate effectively in a global, matrix environment
• Proficiency with expense management systems and virtual meeting platforms
• Strong problem-solving capabilities and project management skills
• Professional communication style and presence

Responsibilities

• Providing high-level support by effectively managing calendars, coordinating global travel, and organizing meetings and events
• Handling confidential information with the utmost discretion
• Anticipating needs, offering solutions, and ensuring smooth operations across multiple time zones and business units
• Managing complex schedules and preparing professional communications and presentations
• Processing expenses and completing special projects
• Building strong relationships across all levels of the organization

Benefits

• A choice of national medical and dental plans, and a national vision plan, including health incentive programs
• Employee assistance and family support programs, including commuter benefits and tuition reimbursement
• At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability in accordance with company policy
• Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan
• Employees’ Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees