Executive Assistant

ArmorCode Inc.•San Francisco, CA

About The Position

ArmorCode is on a mission to supercharge security teams with a new model to reduce risk and burn down critical security tech debt. With its AI-powered ASPM platform, ArmorCode integrates with all your security scanners across applications, infrastructure, containers, and cloud to unify and normalize findings, correlates them with business context and threat intel through adaptive risk scoring, and orchestrates security workflows to empower developers to remediate issues without disrupting their flow. ArmorCode delivers unified visibility, AI-enhanced prioritization, and scalable automation for customers so they can realize a complete understanding of risk, respond at scale, and collaborate more effectively. Enterprises of all sizes scale their security effectiveness by more than 10x and maximize their ROI on existing security investments with ArmorCode through managing Application Security Posture, Risk-Based Vulnerability Management, Software Supply Chain Security, DevSecOps, and Risk & Compliance. ArmorCoders believe in 5 core values: Hungry. Humble. Hardworking. Honest. Human. Our organization is powered by exceptional professionals who bring fresh ideas and passion to their roles, believing that nothing is beyond reach when our "5H" principles are applied. In their work and professional relationships, ArmorCoders commit to excellence and experiences that leave an impression.

Requirements

6+ years of experience as an Executive Assistant, ideally supporting a C-suite executive (CEO, COO, or equivalent) at a technology or high-growth startup.
Demonstrated experience managing complex, international scheduling across multiple time zones.
Exceptional written and verbal communication — you write clearly, concisely, and in different voices when needed.
Mastery of productivity tools: Google Workspace (Gmail, Calendar, Drive, Docs, Slides), Slack, Zoom, and project management tools such as Notion, Asana, or Linear.
Extraordinary attention to detail — errors in this role have outsized consequences, and you know that.
Sound judgment and discretion — you are trusted with sensitive information and handle it with complete professionalism.
Proactive mindset: you identify problems before they become crises and take initiative without being asked.
Composure under pressure — you stay calm, focused, and solutions-oriented when things change rapidly.
Ability to manage up — comfortable pushing back, asking clarifying questions, and holding executives accountable when needed.
High emotional intelligence — you read the room, adapt your communication style, and build trust quickly.
A collaborative team player who is also capable of working independently with minimal supervision.
Unimpeachable integrity — you are the gatekeeper to one of the most sensitive roles in the company.
Growth mindset — eager to learn the business deeply and grow with the company over time.
You have successfully managed at least one complex multi-stakeholder project or event.

Nice To Haves

Prior experience in a SaaS, venture-backed, or high-growth startup environment strongly preferred.
Exposure to board management, investor relations support, or M&A coordination is a strong plus.

Responsibilities

Calendar & Schedule Management
Own the CEO's calendar end-to-end — prioritizing, scheduling, and protecting time across internal meetings, external commitments, board interactions, investor calls, and personal obligations.
Anticipate conflicts, manage competing priorities proactively, and ensure the CEO is always prepared with pre-reads and agendas.
Coordinate across US and India time zones, managing global scheduling complexity with minimal friction.
Build and enforce a time-blocking system that aligns the CEO's daily schedule with strategic priorities.
Communications & Correspondence
Manage the CEO's email inbox — triaging, drafting responses, flagging urgencies, and ensuring nothing falls through the cracks.
Draft high-quality communications on behalf of the CEO including memos, board updates, investor correspondence, and all-hands messages.
Serve as the first point of contact for executives, investors, board members, and VIP external parties reaching out to the CEO.
Maintain an organized, searchable filing system for all CEO-level communications and documents.
Travel & Logistics
Plan and execute complex domestic and international travel itineraries — flights, hotels, ground transportation, visas, and contingency plans.
Coordinate CEO travel to India offices, investor meetings, conferences, and board sessions, often managing multi-leg, multi-city trips.
Prepare detailed travel briefings including schedules, contacts, local context, and meeting prep materials.
Manage expense reporting and reconciliation promptly and accurately.
Executive Operations & Special Projects
Manage cross-functional action items coming out of CEO meetings — following up with stakeholders and ensuring accountability.
Prepare board decks, investor materials, and briefing documents in collaboration with relevant teams.
Conduct research and synthesize information on topics the CEO needs to be briefed on — market trends, competitor activity, key accounts, etc.
Support planning and logistics for leadership offsites, town halls, board meetings, and company events.
Drive special projects assigned by the CEO, owning outcomes and keeping stakeholders aligned.
Stakeholder & Relationship Management
Build strong working relationships with the CEO's key internal and external stakeholders on the CEO's behalf.
Maintain an up-to-date CRM or contact database of the CEO's key relationships — investors, customers, advisors, and board members.
Coordinate follow-ups and relationship touches to ensure no important connection goes cold.
Liaise with Executive Assistants or Chiefs of Staff at partner and investor organizations.
Office of the CEO Operations
Manage the CEO's personal task list, ensuring all commitments are tracked and met on time.
Oversee subscriptions, memberships, and recurring obligations tied to the CEO's office.
Coordinate with Finance, Legal, HR, and IT on CEO-related administrative and compliance matters.
Maintain strict confidentiality on all board-level, M&A, fundraising, and personnel matters.