Executive Assistant

SMBC • Charlotte, NC

8h • Hybrid

About The Position

SMBC Group is a top-tier global financial group. Headquartered in Tokyo and with a 400-year history, SMBC Group offers a diverse range of financial services, including banking, leasing, securities, credit cards, and consumer finance. The Group has more than 130 offices and 80,000 employees worldwide in nearly 40 countries. Sumitomo Mitsui Financial Group, Inc. (SMFG) is the holding company of SMBC Group, which is one of the three largest banking groups in Japan. SMFG’s shares trade on the Tokyo, Nagoya, and New York (NYSE: SMFG) stock exchanges. In the Americas, SMBC Group has a presence in the US, Canada, Mexico, Brazil, Chile, Colombia, and Peru. Backed by the capital strength of SMBC Group and the value of its relationships in Asia, the Group offers a range of commercial and investment banking services to its corporate, institutional, and municipal clients. It connects a diverse client base to local markets and the organization’s extensive global network. The Group’s operating companies in the Americas include Sumitomo Mitsui Banking Corp. (SMBC), SMBC Nikko Securities America, Inc., SMBC Capital Markets, Inc., SMBC MANUBANK, JRI America, Inc., SMBC Leasing and Finance, Inc., Banco Sumitomo Mitsui Brasileiro S.A., and Sumitomo Mitsui Finance and Leasing Co., Ltd. Role Description SMBC is seeking a highly organized and proactive Executive/Administrative Assistant to provide dedicated support to our senior leadership team. This role is essential in ensuring seamless day-to-day operations, managing complex schedules, coordinating travel and meetings, and serving as a key liaison across departments.

Requirements

• Prior experience in an administrative or executive assistant role
• Excellent written and verbal communication skills in English required.
• Solid PC literacy including Microsoft Word, Excel, Power Point, PDF tools
• Ability to multitask and prioritize effectively in a fast-paced environment
• Exceptional attention to detail and commitment to high-quality work

Nice To Haves

• Bachelor’s degree in business administration, Communications, or a related field (preferred)
• Strong collaboration skills and the ability to build positive relationships with other EAs
• Familiarity with CONCUR and COUPA preferred

Responsibilities

• Provide dedicated support to three senior executives overseeing middle and back-office functions
• Managing schedule and calendar through Outlook
• Collaborate with other Executive Assistants to align priorities and maintain seamless scheduling
• Arrange and book business travel, client meetings, customer events, conference calls, and reserve meeting rooms or external venues as needed
• Handle expense reporting and reconciliation for travel, meetings, industry events, client entertainment, and gifts using CONCUR and COUPA
• Order business cards, submit maintenance requests, and manage office supplies procurement
• Coordinate food and beverage services for client meetings and make business dinner reservations
• Support travel arrangements for senior executives visiting New York from the Tokyo head office

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level