Executive Assistant

Assist World

3d•$600 - $800•Remote

About The Position

Weâre looking for a highly organised, confident Executive Assistant to support a fast-moving US-based executive who runs multiple businesses across technology, recruitment, and e-commerce. This role is ideal for someone who thrives in fast-paced environments, enjoys bringing structure to chaos, and isnât afraid to hold senior stakeholders accountable to timelines and priorities. Youâll act as a right-hand partner - driving projects forward, managing priorities, and ensuring nothing slips through the cracks across multiple ventures.

Requirements

3+ yearsâ experience as an Executive Assistant, Project Coordinator, or Operations Assistant
Strong project management and organisational skills
Confident communicator who can be assertive when needed
Comfortable working with senior stakeholders and managers
Highly structured thinker who comes prepared to meetings Proactive, detail-oriented, and reliable
Able to manage multiple projects across different business lines
Tech-savvy (comfortable with tools like Google Workspace, Notion, Asana, Click Up, Slack, etc.)

Nice To Haves

Experience supporting founders, executives, or leadership teams
Experience working across multiple businesses or startups
Strong decision-making and problem-solving ability
Exposure to tech or product teams

Responsibilities

Act as the Executiveâs right-hand partner across multiple businesses
Own project timelines and track deliverables across different teams
Create agendas and ensure meetings are structured and outcome-driven
Follow up with internal managers to ensure action items are completed
Proactively flag risks, delays, and blockers
Organise priorities and help translate ideas into execution
Keep key initiatives moving forward when the Executive is in back-to-back meetings
Support light decision-making and operational follow-ups over time