Executive Assistant, Device Design Team

Amazon.com, Inc.•Seattle, WA

54d•Onsite

About The Position

Amazon is seeking an exceptionally talented, resourceful, and customer-centric Executive Assistant to support multiple leaders in our Device Design Team. This role requires attention to detail, understanding business priorities, organizational skills, meeting tight deadlines, juggling multiple critical requests across internal/external stakeholders, proactively anticipating needs and driving improvements across the Device Design Leadership Team. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior executives inside and outside of the company is critical. The candidate will be comfortable in a fast-paced, goal-focused environment while maintaining flexibility, a sense of humor, and composure. The ideal candidate must have a demonstrated ability to manage complex calendars, coordinate domestic and international travel, and act as general liaison and POC for their teams, fellow assistants, and other key partners across the company. Able to multitask complex projects with little to no guidance, react appropriately to situations requiring a quick turnaround, and take effective action without knowing the complete picture. Adept at note-taking and tracking action items in various weekly meetings. PLEASE NOTE THAT THIS ROLE IS LOCATED IN SEATTLE, WA. 5-DAYS IN-OFFICE REQUIRED. NO RELOCATION ASSISTANCE IS AVAILABLE AT THIS TIME

Requirements

2+ years of senior level leadership support, or 1+ years of Amazon experience
High school or equivalent diploma
Experience with Microsoft Office products and applications
Experience with executive level calendar management
Experience with domestic or international travel coordination

Nice To Haves

Experience in a fast-paced, high-tech company
Experience managing multiple calendars
Experience completing complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround
Experience with end-to-end project management

Responsibilities

Work closely with the leadership team to provide seamless support to the group through real-time prioritization of business activities.
Book complex domestic and international travel and track/submit expenses on behalf of executives
Management of complex calendar scheduling; proactive conflict resolution
Organize team meetings, conferences, and social events as needed
Document writing, editing, and readiness.
Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action is taken promptly.
Track and help drive completion of key deliverables and follow up on unfinished items.
Work closely with other EAs throughout the team and across the company, as well as with Finance, HR, and Legal partners for the organization.

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