Executive Assistant I-Martinsburg, WV Location (EAMB04)

Omega Health•Martinsburg, WV

23h•Hybrid

About The Position

Omega Health Services, a premier provider of supported employment services, is seeking a high-caliber, strategic 'ON-THE-MOVE'- Executive Assistant to serve as a force multi-plier for one of our Partners in the region. This role requires an exceptionally diligent, proactive, discreet, and highly organized professional whose expertise in managing complex priorities will directly support strategic decision-making in our mission-driven health care agency. The Executive Assistant acts as the Partner's operational extension, gatekeeper, and trusted advisor.

Requirements

A minimum of five (5) years of progressive experience supporting C-Level Executives (CEO, COO, Managing Partner, etc.), preferably within the healthcare or highly regulated sectors.
Advanced proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint) and experience with document management/Board portal software (e.g., SharePoint, BoardVantage).
Bachelor's degree is strongly preferred.
Must demonstrate flexibility to handle occasional after-hours communications and the ability to travel domestically approximately 5% of the time.
Strategic Foresight: Ability to anticipate the executive's needs and challenges one step ahead, making informed judgment calls independently.
Impeccable Communication: Excellent interpersonal skills with the confidence to build rapport and manage interactions with high-level leaders, board members, and external partners.
Resourceful Problem-Solving: Adaptable and adept at finding creative, swift solutions to logistical and operational challenges under pressure.
Meticulous Organization: Detail-oriented in document preparation, tracking, and filing, with a proven ability to meet demanding deadlines reliably.

Responsibilities

Executive Time Management: Own and optimize a complex, dynamic calendar, resolving multi-stakeholder conflicts and ruthlessly protecting the Partner’s focus time for high-leverage organizational goals.
Communication & Correspondence: Serve as the primary filter for all communications. Triage, draft, and manage all professional correspondence, often ghostwriting in the Partner's voice, to maintain high responsiveness.
Meetings & Events: Prepare for and attend high-level meetings and events domestic and abroad, sometimes during off-peak or after-hours time-frames. Create agendas, coordinate seating, taking accurate minutes in strategic meetings, and rigorously tracking all resulting action items for completion, for the Partner.
Travel & Logistics: Coordinate intricate domestic and international travel arrangements, including detailed itineraries, reservations, and ensuring all required briefing materials are available.
Financial & Resource Management: Manage and submit expense reports, process invoices, and track the executive office budget, ensuring financial compliance.
Confidentiality & Integrity: Manage the sensitive blend of Personal and Professional matters and errands while managing all highly sensitive documents, financial data, and confidential internal communications with absolute discretion and professional maturity.
Project Support: Perform organizational research, prepare presentation decks, and manage special projects as assigned by the Partner, tracking deliverables and deadlines across departments.