Executive Assistant - Tuscaloosa, AL

University of Alabama System Office • Tuscaloosa, AL

1d • Onsite

About The Position

The University of Alabama System (UA System) invites applications for an experienced and highly professional Executive Assistant to support the Office of Counsel. This part-time, exempt position is based on-site in Tuscaloosa and reports directly to the General Counsel. The Executive Assistant provides confidential, executive-level administrative support to the General Counsel, System Counsel, and Director of Legal Operations, playing a key role in the daily operations and strategic effectiveness of the Office of Counsel.

Requirements

• High school diploma or equivalent.
• At least three (3) years of progressively responsible administrative support experience.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Demonstrated record of reliable job attendance.

Nice To Haves

• Bachelor's degree.
• Two (2) years of experience supporting or collaborating with senior-level executive administrators.

Responsibilities

• Managing department phone lines and welcoming visitors
• Coordinating complex calendars and meetings
• Arranging travel and processing reimbursements
• Ordering supplies and managing invoices
• Reconciling P-Card transactions
• Handling mail and maintaining organized records and documents
• Serve as a professional point of contact for senior UA System leadership, including Trustees, the Chancellor, campus administrators, and internal and external stakeholders.
• Draft, edit, format, and prepare correspondence, presentations, and other written materials.
• Plan and coordinate special events and departmental activities.
• Support department-wide recruitment efforts by posting positions, managing applications, and communicating with applicants and hiring managers.

Benefits

• Health, dental, and vision insurance
• Generous paid time off, including vacation, personal days, holidays, and sick leave
• Employer matching contributions to a 403(b) supplemental retirement plan
• Tuition assistance for employees, spouses, and eligible dependents
• Life insurance and optional supplemental coverage plans
• All eligible employees are required to participate in the Teachers' Retirement System of Alabama, a defined benefit plan that provides a guaranteed monthly retirement benefit that increases with each year of service.
• Retirees may also enroll in the Public Education Employees' Health Insurance Plan for continued health coverage.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED