Executive Assistant (HYBRID)

RTX•Tucson, AZ

1d•Hybrid

About The Position

At Raytheon, the foundation of everything we do is rooted in our values and a higher calling – to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today’s mission and stay ahead of tomorrow’s threat. Our team solves tough, meaningful problems that create a safer, more secure world. Manufacturing Engineering is seeking an Executive Assistant to provide a full range of direct administrative support. This position will report to the Manufacturing Engineering Executive Director. They will also provide additional support to the Manufacturing Engineering Directors and Department Managers as needed. The ideal candidate will have demonstrated competencies in communication, organization and technology. They will also have sound judgment and understand the importance of teamwork and customer service. The Raytheon Manufacturing Engineering team is seeking someone to fill the important role of Executive Assistant to provide high-level administrative support to the team. As an Executive Assistant, you will have a key role with a variety of responsibilities that fall within three main categories: Provide direct support to Manufacturing Engineering Leadership, provide as-needed support for over 1700 Engineering employees, and interface with staff across other Directorates within Raytheon. The Executive Assistant must exhibit the utmost level of professionalism and use strong interpersonal skills to build relationships with the leadership team. The candidate will maintain a high degree of confidentiality and will need to exhibit discretion when handling sensitive information. Please note this is a hybrid role that will require onsite work at one of the following sites: Tucson, AZ, Andover, MA, McKinney, TX, but will also allow for remote work.

Requirements

Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience.
Experience working as an Executive Administrator
Experience with calendar management, meeting scheduling and coordination, event planning, and generation of travel and expense reports.
The ability to obtain and maintain a U.S. government issued security clearance is required.
U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance.

Nice To Haves

Ability to respond quickly and effectively to non-routine requests and situations.
Ability to maintain confidentiality of information and data.
Evidence of being a team player who can concentrate on multiple tasks at once.
Experience in working independently as well as working in a team environment.
Evidence of being a self-starter with the ability to take appropriate initiative and independent judgement for assisting leaders, customers, employees, and others.
Comfortable working in a fast-paced environment.
Comfortable using technology such as Zoom and SharePoint, and open to learning new tools and technology.
Experience working with Raytheon tools, such as Concur, SAP/APEX, RTime, etc.
Familiarity with Raytheon policies, procedures, forms, and processes.
Bachelor’s or Associate’s Degree or some college is desirable
Time-management and prioritization skills
Experience using Microsoft Office Suite Tools, to include but not limited to: Outlook, OneNote, PowerPoint, Word, Teams, and Excel.

Responsibilities

Manage calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minutes changes. Attention to detail is a must as multiple locations and time zones are employed.
Work with other administrative personnel to coordinate meetings between various members of leadership who could be in multiple locations and/or time zones.
Coordinate travel arrangements and complete expense reports and other associated tasking in a timely manner.
Arrange for conference rooms, catering, audio/video and other essential services for meetings and conferences.
Compile and/or assist in preparation of various documents, to include but not limited to meeting minutes, presentations, reports, correspondence, and other materials.
Submit visit requests via approved Raytheon tools.
Process employee changes utilizing approved Raytheon tools.
Attend meetings and other functions as requested.
Work with the admin team on various projects, as well as, assisting with improving processes where necessary.
Perform a wide variety of intricate administrative duties requiring professionalism, tact, diplomacy, discretion, and sound judgement.
Build and maintain good business relationships with managers and administrative personnel.

Benefits

Hybrid: Employees who are working in Hybrid roles will work regularly both onsite and offsite. Ratio of time working onsite will be determined in partnership with your leader.
As part of our commitment to maintaining a secure hiring process, candidates may be asked to attend select steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote.
medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays.
Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement.

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume