Executive Assistant - Weston/FL

Boston Scientific•Fort Lauderdale, FL

19h•Onsite

About The Position

Executive & Administrative Support Provide comprehensive administrative support to the LATAM President and designated leadership team members. Manage complex, high-volume calendars; proactively identify and resolve scheduling conflicts and prioritize meetings to ensure effective use of executive time. Coordinate complex domestic and international travel, including itineraries, agendas, transportation, lodging, and visas as required. Prepare, submit, and track expense reports in accordance with company policies. Plan, organize, and support leadership meetings, staff meetings, and functional reviews, including agenda preparation, materials coordination, logistics, attendance tracking, and follow-up actions. Organize and manage large internal meetings, town halls, and videoconferences. Maintain distribution lists, organizational charts, and key administrative records for leaders and teams. Serve as a primary point of contact for internal and external stakeholders, exercising tact, professionalism, and discretion. Support onboarding of new leaders and key team members. Complete special projects and ad hoc assignments as required. Coordinate office space needs, seating, conference rooms, and common areas. Manage office supplies, equipment, and related budgets; place and track orders as needed. Coordinate onsite and hybrid events, meetings, and leadership engagements held at the Weston location. Work Model : On site

Requirements

Bachelor's Degree required
5+ years of experience providing executive-level administrative support in a corporate, preferably global or matrixed, environment
Bilingual in Spanish and English required. The ideal candidate will have high proficiency in one language and willingness to further develop the other
Demonstrated ability to handle highly confidential information with discretion and sound judgment
Exceptional organizational, administrative, and time-management skills
Strong written, verbal, and interpersonal communication skills
Proven ability to work independently, multitask, and prioritize in a fast-paced environment
High level of professionalism, customer orientation, and attention to detail
Ability to take initiative, anticipate needs, and drive projects to completion
Strong problem-solving and decision-making skills
Experience with budget tracking and vendor coordination
Proficiency with Microsoft Office tools (Word, PowerPoint, Excel, Teams, SharePoint), AI and other administrative systems and tools
Ability to build effective working relationships with peers, leaders, and cross-functional partners

Nice To Haves

Portuguese knowledge

Responsibilities

Manage complex, high-volume calendars; proactively identify and resolve scheduling conflicts and prioritize meetings
Coordinate complex domestic and international travel, including itineraries, agendas, transportation, lodging, and visas as required
Prepare, submit, and track expense reports in accordance with company policies
Plan, organize, and support leadership meetings, staff meetings, and functional reviews, including agenda preparation, materials coordination, logistics, attendance tracking, and follow-up actions
Organize and manage large internal meetings, town halls, and videoconferences
Maintain distribution lists, organizational charts, and key administrative records for leaders and teams
Serve as a primary point of contact for internal and external stakeholders, exercising tact, professionalism, and discretion
Support onboarding of new leaders and key team members
Complete special projects and ad hoc assignments as required
Coordinate office space needs, seating, conference rooms, and common areas
Manage office supplies, equipment, and related budgets; place and track orders as needed
Coordinate onsite and hybrid events, meetings, and leadership engagements held at the Weston location