Administrative Assistant, Business Operations, Engagement and Strategy

Apple•Sunnyvale, CA

About The Position

We are seeking a highly motivated and adaptable Executive Assistant to join our IS&T team. The ideal candidate will thrive in a collaborative, fast-paced environment, demonstrate outstanding interpersonal skills, ability to work autonomously, and show a proactive approach to solving problems. DESCRIPTION The individual will be responsible for managing day-to-day administrative tasks, supporting and assist with events. As well as supporting senior leadership, and being the back-up to the CIOs Executive Assitant, while providing crucial team and building support. We seek a passionate team player that will be an integral part of the continued success and growth within the IS&T organization.

Requirements

5 plus years of Executive Assistant experience supporting Sr Director level or above
Ability and experience with calendar management, complex domestic and global travel arrangements, visa requirements, expense reports, and facilities requests
Excellent written and verbal communication skills and a strong sense of professionalism
Extensive calendar management

Nice To Haves

Proficiency in Apple products including, Calendar, Numbers and Keynote
Strong written and verbal communication skills, with professionalism and tact when interacting with senior executives and team members
Resourceful problem-solver with the ability to prioritize and manage multiple tasks efficiently in a multifaceted environment
Ability to work autonomously with a strong work ethic and handle sensitive and confidential information with integrity and discretion
Proven track record of meeting deadlines and taking initiative to make confident, well-informed decisions
Able to thrive with little direction and an ambiguous work environment
Comfortable being an advocate for your decisions and can say "no" to support your executives’ schedule when needed
Experience managing complex calendars, including prioritizing meetings, video calls, and resolving scheduling conflicts proactively
Ability to notice trends and anticipate needs and changes and react accordingly with a calm demeanor
Excellent organizational skills, attention to detail, and ability to multitask in a fast-paced environment
Strong interpersonal skills and ability to build relationships cross-functionally and with other executive assistants outside of IS&T
Possess a “can-do” attitude - no task is too big or too small
Ability to handle conflict appropriately and know when to escalate issues and when to apply common sense
Proficiency with Apple Calendar, Apple Mail, Apple Keynote, Quip, Slack, and other office systems and tools are a plus