Executive Assistant (Bozeman HQ)
About The Position
onX is seeking an Executive Assistant with a passion for enabling leaders and building operational clarity in fast-moving environments. In this role, you will provide comprehensive administrative and operational support to the Chief Technology Officer (CTO), Chief Product Officer (CPO), and Vice President of People & Culture. You’ll be a part of a collaborative, distributed team focused on empowering every adventurer to go further with confidence. This role serves as a key coordination hub across Engineering, Product, and People & Culture. Your work will enable leaders to focus on the highest-value work by proactively managing calendars, driving smooth execution of key initiatives, and supporting core operating rhythms. This role reports directly to the CTO with dotted line partnership to the CPO and VP of People & Culture.
Requirements
- Minimum of three (3) years of experience supporting senior leaders in an executive assistant or similar role, with at least part of that experience gained within a technology or software company
- Bachelor’s degree or equivalent professional experience
- Demonstrates strong organizational skills by managing assigned priorities, communicating progress, and balancing work across stakeholders within clearly defined expectations.
- Demonstrates sound judgment and discretion in day to day work, proactively identifying issues and seeking guidance when needed.
- A shared passion for and ability to demonstrate onX’s Company Values.
- Permanent US work authorization is a condition of employment with onX.
- Ability to travel quarterly for multiple days to a corporate office or other onX strategic location, such as a Basecamp
Nice To Haves
- Experience supporting product management or technology leaders, such as a CPO or CTO
- Experience and implementation of scalable administrative strategies in early-mid stage growth company
Responsibilities
- Manage complex calendars for three executives, prioritizing time and proactively resolving conflicts
- Coordinate scheduling across Engineering, Product, and People & Culture stakeholders
- Ensure key operational dates, deadlines, and deliverables are reflected on executive calendars
- Track outstanding administrative commitments and follow through to completion
- Collaborates with peers through day-to-day coordination, active participation, and shared work, building effective working relationships across teams to support leaders and shared outcomes
- Support critical business operationprocesses by scheduling meetings, sending reminders, tracking deliverables, and capturing notes
- Design and maintain simple systems that support accountability across leadership teams
- Track and follow up on high-priority initiatives and cross-functional commitments
- Coordinate company-wide, cross-team, and leadership meetings
- Create agendas, assemble decks, summarize decisions, and distribute action items
- Support Board preparation by creating document skeletons, coordinating inputs, and posting finalized materials
- Coordinate executive travel, including flights, lodging, ground transportation, and itineraries
- Plan and manage People & Culture off-sites, including logistics, communications, and on-site coordination
- Supports project management for select initiatives by coordinating tasks, tracking progress, and delivering assigned work on time for initiatives led by executive leaders.
- Facilitate communication across teams and ensure timelines and milestones stay on track
Benefits
- Competitive salaries, annual bonuses, equity, and opportunities for growth
- Comprehensive health benefits including a no-monthly-cost medical plan
- Parental leave plan of 5 or 13 weeks fully paid
- 401k matching at 100% for the first 3% you save and 50% from 3-5%
- Company-wide outdoor adventures and amazing outdoor industry perks
- Annual “Get Out, Get Active” funds to fuel your active lifestyle in and outside of the gym
- Flexible time away package that includes PTO, STO, VTO, quiet weeks, and floating holidays
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
