Fractional- Executive Assistant with Legal Experience - Remote

The People Group•San Francisco, CA

15h•Remote

About The Position

The People Group is a fractional talent and support business focused on connecting exceptional professionals with growing founders and leadership teams. We pride ourselves on quality, consistency, and long term partnerships. We believe that when our contractors are treated with respect, clarity, and fairness, that standard naturally carries through to the clients they support. Clear expectations, open communication, and mutual accountability are central to how we work. We are currently seeking a highly skilled and well organized Executive Assistant to join our talent pool on a freelance basis. In this role, you will provide high level administrative and operational support to founders and senior leaders, helping ensure their day to day operations run efficiently and effectively. This is a fully remote role, supporting clients across different time zones, and is ideal for someone comfortable working independently in a fractional setup. You will be working as a contractor under the The People Group company name, therefore you are not a direct employee and only work as a contractor for our business. The benefit of this structure means, all of our clients sign contracts directly withThe People Group and not you as the Contractor, therefore you are protected as a remote contractor as The People Group take cares of the client service side of the function.

Requirements

Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting legal firms or law offices
Hands on experience using Clio for legal case management
Experience working in a fractional, freelance, or contract based role
Exceptional organizational and time-management skills
Excellent communication and interpersonal abilities
Proficient in MS Office and Google Suite
Ability to multitask and prioritize tasks effectively
Strong attention to detail and accuracy
High degree of professionalism and confidentiality
Ability to work independently and remotely
Flexible schedule and availability
Demonstrated experience supporting multiple executives or clients simultaneously
Knowledge of office management systems and procedures

Nice To Haves

Experience with project management tools
Familiarity with video conferencing and online collaboration tools
Experience working with HNW individuals preferable but not essential.
Experience working with Family Offices preferable but not essential.
Experience working with Business Leaders preferable but not essential.
Flexible with occasionally meeting clients in person if requested.
Knowledgeable about emerging AI software, tools, models, and methodologies that challenge the conventional approach to executive assistance.

Responsibilities

Manage calendars, schedule meetings and appointments for clients
Coordinate travel arrangements and accommodations
Prepare and edit documents, reports, and presentations
Handle phone calls, emails, and other correspondence
Organize and maintain files, records, and databases
Assist in the preparation of meeting agendas and take minutes
Collaborate with other team members to ensure efficient workflow
Arrange and coordinate events and conferences
Perform ad-hoc administrative tasks as needed
Respond to and manage client requests, including ad hoc tasks, with professionalism and attention to detail