Executive Assistant - EA 26-00415

NavitasPartners•Cincinnati, OH

14d•$28 - $30

About The Position

A healthcare organization is seeking an experienced Executive Assistant to provide high-level administrative and scheduling support to senior physician leadership and executive directors within a clinical institute setting. This role serves as a central communication hub, supporting leadership activities, publications, presentations, travel coordination, and day-to-day executive operations. Healthcare administrative experience is strongly preferred, particularly experience supporting physicians and executive leadership.

Requirements

2–3+ years of administrative experience in a healthcare environment preferred
Experience supporting physicians and executive leadership strongly preferred
Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Excellent organizational, multitasking, and follow-through skills
Strong written and verbal communication abilities
Ability to work independently and make sound decisions
Knowledge of medical terminology
Functional computer and office equipment skills (copiers, fax, etc.)
High School Diploma or GED

Nice To Haves

Associate Degree in Business or related field

Responsibilities

Serve as the primary administrative and communication point for the Medical Director and executive leadership.
Manage complex calendars and schedules for the Medical Director, Executive Director, and physician leadership.
Coordinate meetings with administrators, physicians, vendors, sponsors, and internal stakeholders.
Handle all electronic and paper correspondence for executive leadership.
Prepare, submit, and track expense reports and travel documentation.
Coordinate IT support needs and meeting logistics.
Record, transcribe, and distribute meeting minutes.
Support research and publication activities, including:
Transcribing text and figures for manuscript submissions.
Coordinating abstract submissions and publication deadlines.
Obtaining publisher permissions for graphics and materials.
Securing required approvals and managing timelines.
Create and organize professional presentations using PowerPoint and other media.
Assist with national and regional conference planning, including:
Physician travel arrangements and itineraries.
Speaking engagements and investigator meetings.
Submission of faculty paperwork and presentation materials.
Maintain accurate documentation and reimbursement records.
Ensure timely and professional communication with internal and external stakeholders.
Perform additional administrative duties as assigned.