Seeking Donna Paulsen
About The Position
Seeking Donna Paulsen Are you the person who already knows what needs to happen before anyone else says it out loud? The one who keeps everything running, anticipates needs, protects priorities, and somehow always has the answer, the document, or the plan ready? We are looking for an Executive Assistant who operates like Donna Paulsen. Confident. In control. Unflappable. The kind of partner executives trust completely and teams rely on without question. This is not a basic administrative role. This is a high-trust, high-impact position that requires discretion, sharp judgment, and the ability to manage a fast-moving environment with precision. You will be deeply embedded in executive priorities, ensuring nothing slips, everything is aligned, and leadership is always one step ahead. If you thrive in high-accountability environments and take pride in being the person who quietly makes everything work, we want to meet you. Position Summary The Executive Assistant serves as a strategic partner to senior leadership, providing high-level administrative, operational, and communication support. This role ensures that executive initiatives are organized, meetings are executed flawlessly, and key priorities are driven through completion. You are not just managing a calendar. You are managing momentum, protecting time, and making sure the right things happen at the right time.
Requirements
- 3+ years supporting senior leaders in an Executive Assistant or similar role
- Exceptional written and verbal communication skills
- Strong organizational systems and attention to detail
- Ability to manage competing priorities with confidence and calm
- High level of discretion and sound judgment
- Confidence working directly with executives and external partners
- Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)
Nice To Haves
- Preferred experience supporting leadership in multi-location or high-growth environments.
Responsibilities
- Draft polished, executive-level emails, presentations, and internal communications
- Ensure messaging reflects leadership voice and intent
- Track follow-ups and deadlines with zero drop-off
- Act as a trusted gatekeeper and extension of leadership
- Own meetings end-to-end, from planning through execution and follow-up
- Prepare agendas and materials that keep conversations focused and productive
- Ensure the right people are in the room and aligned ahead of time
- Track action items and hold stakeholders accountable
- Support and help drive executive-led initiatives and key projects
- Monitor timelines, priorities, and cross-functional deliverables
- Bring structure, clarity, and organization to fast-moving workstreams
- Act as a connector across teams to keep everything aligned
- Maintain organized systems, trackers, and documentation
- Process expenses and administrative items with accuracy and efficiency
- Handle sensitive and confidential information with discretion
- Identify and implement more efficient ways of working
- Plan and execute executive meetings, events, and internal initiatives
- Manage logistics, communication, and follow-through
- Deliver a polished, professional, and thoughtful experience
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
