Part Time Executive Assistant

Loopback Analytics•Dallas, TX

About The Position

The Executive Assistant provides high-level administrative support to the Chief Executive Officer (CEO) of Loopback Analytics. This role is critical to ensuring the smooth operation of executive activities, communications, and coordination across departments. The ideal candidate is detail-oriented, professional, and experienced in supporting senior executives in fast-paced environments.

Requirements

5+ years of experience providing administrative support to senior executives.
Proficiency with Microsoft 365 and virtual meeting platforms (Teams, Zoom).
High level of discretion, integrity, and professionalism.
Proficiency with Microsoft 365, Adobe Acrobat,DocuSign and CRM/CLM systems.
Strong communication and interpersonal skills, with the ability to interact confidently at all organizational levels.

Nice To Haves

Experience supporting a CEO or executive team in a SaaS or healthcare setting.
Familiarity with presentation tools and basic reporting.
Notary Public certification or willingness to obtain
Comfort working with remote and cross-functional teams
Bachelor's degree or equivalent professional experience.

Responsibilities

Manage the CEO's calendar, meetings, and travel logistics.
Prioritize communications (emails, calls, requests) to maximize executive efficiency.
Maintain confidentiality with sensitive company and personnel information.
Prepare agendas, presentations, and meeting materials.
Record action items and ensure timely follow-up.
Draft and edit executive correspondence and reports.
Serve as a liaison between the CEO and internal teams.
Facilitate communication and ensure alignment on key priorities.
Assist with internal and external meeting coordination and logistics.
Order office supplies and maintain a professional workspace.
Retrieve mail and coordinate occasional in-office events or meetings.