Executive Assistant - Johnson Barrow

Ambient Enterprises•Seattle, WA

36d

About The Position

Johnson Barrow is seeking a highly organized, proactive Executive Assistant to support our Executive Leadership Team This role is essential to the effectiveness of our leadership team and requires exceptional organizational skills, strong communication abilities, and the discretion to manage sensitive information. The Executive Assistant will act as a trusted partner, helping coordinate priorities across sales, operations, and executive leadership in a fast-paced, project-driven commercial HVAC environment.

Requirements

3+ years of experience as an Executive Assistant or in a senior administrative support role
Proven ability to support multiple senior leaders simultaneously
Exceptional organizational, time management, and multitasking skills
Strong written and verbal communication abilities
High level of professionalism, discretion, and confidentiality
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with Teams and CRM systems preferred
Ability to work independently, anticipate leadership needs, and proactively solve problems
Strong attention to detail and follow-through

Nice To Haves

Experience supporting leadership in commercial HVAC, construction, engineering, or related industries
Familiarity with manufacturers’ representative firms or project-based organizations
Associate’s or Bachelor’s degree

Responsibilities

Provide high-level administrative support to the VP of Sales, VP of Operations, and Managing Partner, including complex calendar management, scheduling, and coordination across multiple leaders
Manage travel arrangements, itineraries, and expense reporting for assigned executives
Prepare, review, and edit correspondence, presentations, reports, and executive-level documents
Serve as a key liaison between leadership and internal teams, customers, manufacturers, and external partners
Manage and prioritize incoming communications, ensuring timely responses and appropriate escalation
Coordinate leadership meetings, sales meetings, and operational reviews, including agenda preparation, note-taking, and follow-up on action items
Assist with project coordination related to sales initiatives, operational priorities, and strategic planning efforts
Help align schedules and priorities between sales and operations leadership to support efficient decision-making
Maintain organized digital and physical filing systems, including contracts and confidential documents
Handle sensitive and confidential information with professionalism and discretion
Support special projects and provide general administrative support as needed

Benefits

Competitive compensation with bonus opportunities tied to individual and company performance
Medical, dental, and vision insurance
Health savings account (HSA) and flexible spending account (FSA) options
Life and disability insurance
401(k) retirement savings plan with company match
Paid time off (vacation, sick leave, and holidays)
Employee assistance program (EAP)
Professional development and training opportunities
Tuition reimbursement program
Volunteer time and wellness initiatives