Executive Assistant - Proteomic Sciences

Thermo Fisher Scientific•Carlsbad, CA

4d•$90,000 - $110,000•Onsite

About The Position

As part of the Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world’s toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer. We are thrilled to present an extraordinary opportunity to join our exceptional team at Thermo Fisher Scientific as an Executive Assistant in our Carlsbad office. As the Executive Assistant for our PSX (Proteomic Sciences) Division President and a VP of Global Sales & Service, you will play a crucial role in supporting our world-class executives, ensuring seamless coordination and clear communication both within and outside the organization. You will have the chance to work with outstanding individuals and collaborate with different individuals and groups, including employees, clients, vendors, and collaborators. Location : On-site in Carlsbad, CA. Relocation assistance is NOT provided. Must be legally authorized to work in the United States without sponsorship. Must be able to pass a comprehensive background check, which includes a drug screening.

Requirements

Proven experience as an executive assistant or in a similar administrative role.
Exceptional proficiency in Microsoft Office Suite and other relevant software.
Strong organizational and time management skills, with the ability to handle multiple tasks simultaneously.
Excellent verbal and written communication skills, with a keen eye for detail.
Ability to maintain confidentiality and handle sensitive information with professionalism and discretion.
High school diploma required.

Nice To Haves

Associate’s degree in Secretarial Science, Business, or related field preferred.
10+ years of administrative experience in a fast-paced environment with recent experience supporting executives in a corporate environment preferred.

Responsibilities

Provide impeccable administrative support to our executives, ensuring seamless coordination of their calendars, managing travel arrangements, and organizing meetings and events.
Review and process expense reports.
Assist in the preparation of presentations, reports, and other documents, ensuring accuracy and attention to detail.
Handle confidential and sensitive information with the utmost professionalism and discretion.
Collaborate with cross-functional teams to facilitate effective communication and information flow.
Manage and prioritize multiple tasks and deadlines, demonstrating exceptional organizational skills.
Conduct research and compile data to support decision-making processes.
Serve as a primary contact for both internal and external parties, demonstrating strong interpersonal and communication abilities.
Contribute to the successful implementation of special projects, demonstrating a proactive and ambitious approach.

Benefits

A choice of national medical and dental plans, and a national vision plan, including health incentive programs
Employee assistance and family support programs, including commuter benefits and tuition reimbursement
At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability in accordance with company policy
Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan
Employees’ Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount

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