Wireless Retail Sales Manager - Main

Hire Well Now•Boston, MA

13d•Onsite

About The Position

Compose and type all dictation and correspondence. Handle all facsimiles, projects, proposals, etc. Use AIA software to create all AIA contracts and accompanying documents. Handle banking, travel arrangements, hotels, car rentals, etc. as needed. Complete miscellaneous duties as requested including personal purchases, houses, boat, cars, property and life insurance, children, wife and dog. Track commercial / residential tenant rents and maintain Quicken records. Work with broker to lease all available units. Prepare new and renewal leases, and all subsequent required documents such as Apartment Condition Statements, etc. Track security deposits and return as necessary. Schedule and coordinate all move-ins, move-outs, maintenance and repairs. Track all invoices for payment (personal, properties, condominium fees) prepare all checks for signature. Create and maintain files pertaining to trusts, properties, leases, etc. Enter all trust accounts payable and receivable in QuickBooks. Monthly balancing of trust account bank statements, reconciling statements with QuickBooks and preparation of QuickBooks reports for President’s review. Track licenses and send in renewal applications. Keep contacts regularly updated in Outlook and synchronize iPhone. Compile year-end salary / benefit schedule for President to review. Compile daily To Do list of tasks and discuss with President each day. Keep a log of weekly credit card expenditures. Keep a flight log for trips on private plane. Pay quarterly dues and reconcile quarterly and yearly budgets. Coordinate monthly trip by private plane to Palm Beach. Research best options for travel via private plane. OFFICE Handle the purchasing and ongoing maintenance of all office equipment, including but not limited to, office and jobsite telephones and services, wireless telephone service, computers, copier machines, facsimile machines, OCE and plotter, and all other small miscellaneous office equipment. Coordinate general office repairs (e.g. plumbing, electrical, maintenance). Work with computer consultants to maintain network and office workstations. Oversee job activity of receptionist, administrative/accounting assistant, and other administrative/temporary employees. Interview and hire new administrative employees as needed. Coordinate office activities and holiday party. Coordinate holiday card and gift giving. Review vendors for service and research other options. Coordinate office cleaners. HUMAN RESOURCES Prepare offers of employment for new employees, set up office, order business cards, phone, etc. Go over benefits package and new hire paperwork. Create and maintain all employee files. Track employee attendance, vacation and sick time; keep detailed records for each employee. Create and maintain all benefit and insurance files. Administer benefit plans, medical, 401(K), life and disability and flexible spending accounts. Coordinate renewal, changes and year-end information with providers. Process payroll bi-weekly. Revise office policies and procedures as necessary. Keep current Metric Operations manual. Go over exit paperwork with terminated employees. Notify providers of termination. COBRA administration. Notify terminated employees of option to continue medical coverage after termination. Invoice employees who have elected coverage monthly. Collect and monitor premiums. End of year reports for 401(K) compliance. Work with third party administrator to ensure correct procedures.

Responsibilities

Compose and type all dictation and correspondence.
Handle all facsimiles, projects, proposals, etc.
Use AIA software to create all AIA contracts and accompanying documents.
Handle banking, travel arrangements, hotels, car rentals, etc. as needed.
Complete miscellaneous duties as requested including personal purchases, houses, boat, cars, property and life insurance, children, wife and dog.
Track commercial / residential tenant rents and maintain Quicken records.
Work with broker to lease all available units.
Prepare new and renewal leases, and all subsequent required documents such as Apartment Condition Statements, etc.
Track security deposits and return as necessary.
Schedule and coordinate all move-ins, move-outs, maintenance and repairs.
Track all invoices for payment (personal, properties, condominium fees) prepare all checks for signature.
Create and maintain files pertaining to trusts, properties, leases, etc.
Enter all trust accounts payable and receivable in QuickBooks.
Monthly balancing of trust account bank statements, reconciling statements with QuickBooks and preparation of QuickBooks reports for President’s review.
Track licenses and send in renewal applications.
Keep contacts regularly updated in Outlook and synchronize iPhone.
Compile year-end salary / benefit schedule for President to review.
Compile daily To Do list of tasks and discuss with President each day.
Keep a log of weekly credit card expenditures.
Keep a flight log for trips on private plane.
Pay quarterly dues and reconcile quarterly and yearly budgets.
Coordinate monthly trip by private plane to Palm Beach.
Research best options for travel via private plane.
Handle the purchasing and ongoing maintenance of all office equipment, including but not limited to, office and jobsite telephones and services, wireless telephone service, computers, copier machines, facsimile machines, OCE and plotter, and all other small miscellaneous office equipment.
Coordinate general office repairs (e.g. plumbing, electrical, maintenance).
Work with computer consultants to maintain network and office workstations.
Oversee job activity of receptionist, administrative/accounting assistant, and other administrative/temporary employees.
Interview and hire new administrative employees as needed.
Coordinate office activities and holiday party.
Coordinate holiday card and gift giving.
Review vendors for service and research other options.
Coordinate office cleaners.
Prepare offers of employment for new employees, set up office, order business cards, phone, etc.
Go over benefits package and new hire paperwork.
Create and maintain all employee files.
Track employee attendance, vacation and sick time; keep detailed records for each employee.
Create and maintain all benefit and insurance files.
Administer benefit plans, medical, 401(K), life and disability and flexible spending accounts.
Coordinate renewal, changes and year-end information with providers.
Process payroll bi-weekly.
Revise office policies and procedures as necessary.
Keep current Metric Operations manual.
Go over exit paperwork with terminated employees.
Notify providers of termination.
COBRA administration.
Notify terminated employees of option to continue medical coverage after termination.
Invoice employees who have elected coverage monthly.
Collect and monitor premiums.
End of year reports for 401(K) compliance.
Work with third party administrator to ensure correct procedures.