Executive Assistant

Aston Carter•St. Louis, MO

12h•$25 - $32•Hybrid

About The Position

We are seeking a dedicated and organized Executive Assistant to support one of our faculty members. The ideal candidate will manage executive calendars, facilitate communication, provide project support, and perform various administrative tasks to ensure smooth operations.

Requirements

3+ years of Executive Assistant experience
Advanced skills in calendar management
High attention to detail
Proactive
Intermediate user of Microsoft Office, specifically Outlook, Teams, Excel, PowerPoint, and Word
Excellent communication skills, both written and verbal
Experience with project management software

Responsibilities

Manage complex executive calendars, including scheduling meetings across multiple time zones.
Anticipate and resolve scheduling conflicts proactively.
Coordinate meeting logistics, including agendas, materials, and follow-ups.
Monitor and manage executive inboxes, prioritizing and responding to correspondence appropriately.
Draft, proofread, and edit emails and other communications on behalf of the executive.
Ensure timely responses and effective communication with internal and external stakeholders.
Provide project management support by tracking action items, deadlines, and deliverables.
Assist with planning, coordinating, and executing key initiatives.
Prepare status updates and ensure follow-through on assigned projects.
Build, edit, and format slide decks and executive-level presentations.
Prepare reports, briefs, and other documents as needed.
Ensure materials are accurate, polished, and aligned with executive expectations.
Coordinate travel arrangements, expenses, and itineraries when applicable.
Support meeting preparation, including note-taking and action-item tracking.
Perform additional administrative and operational duties as required.