Guardian Fire Services-posted 2 days ago
$83 - $102/Yr
Full-time • Mid Level
Hybrid • Tracy, CA
51-100 employees

Guardian Fire Services is a rapidly growing company dedicated to safeguarding lives and property. As we continue to expand, we’re committed to creating a supportive, inclusive, and innovative workplace where talent thrives. We’re looking for an experienced Executive Assistant who can create organization and support at a high level. This is not a typical administrative role — it’s a high-trust, high-impact position for a proven professional who thrives at the intersection of operations, strategy, and execution. As Executive Assistant & Strategic Partner to the CEO, you will be the right hand to the organization’s top leader, ensuring their time, energy, and focus are invested where they have the greatest impact. You will anticipate needs before they arise, act as a gatekeeper and problem-solver, and manage mission-critical projects that keep the company moving forward. This role demands impeccable judgment, an ability to navigate complexity, and the confidence to engage with board members, executives, and key external partners on the CEO’s behalf.

  • Executive Partner & Calendar Strategist
  • Proactively manage the CEO’s priorities, calendar, and commitments to ensure maximum impact.
  • Anticipate upcoming needs, challenges, and opportunities to prepare the CEO for success.
  • Serve as the first point of contact for communications, making decisions on what requires the CEO’s direct attention.
  • Communication & Stakeholder Management
  • Draft and refine executive communications, including presentations, board materials, and high-stakes correspondence.
  • Coordinate and facilitate meetings with internal leaders, investors, clients, and key partners.
  • Represent the CEO with professionalism, discretion, and authority.
  • Project Leadership & Follow-Through
  • Drive follow-up on strategic initiatives, ensuring commitments are tracked and executed.
  • Manage special projects that require cross-functional collaboration.
  • Identify process improvements that enhance CEO and company efficiency.
  • Experience: 2+ years supporting a CEO, founder, or senior executive in a high-growth or complex organization.
  • College- Bachelors degree
  • Track Record: Proven ability to handle confidential matters with discretion and integrity.
  • Skills:
  • Executive-level communication and writing skills.
  • Mastery of calendar and workflow management in complex environments.
  • Strong understanding of business operations and organizational dynamics.
  • Proficiency in Microsoft Office Suite, Google Workspace, and productivity/project management tools.
  • Key Attributes
  • Strategic thinker who can see the big picture while managing details flawlessly.
  • Proactive problem-solver who takes initiative without waiting for direction.
  • Calm under pressure with the ability to pivot quickly in a fast-changing environment.
  • Relationship builder with strong interpersonal skills and executive presence.
  • Competitive Pay: $83k - $102k, based on experience.
  • Comprehensive Benefits: Health, dental, vision, and life insurance options.
  • Future Savings: A 401(k) plan with employer match.
  • Professional Growth: Opportunities for leadership and career advancement.
  • Work-Life Balance: Generous PTO and paid holidays.
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