Executive Assistant to the VP of Enrollment & Student Affairs

Lake-Sumter State College • Leesburg, FL

29d

About The Position

The Executive Assistant provides high-level administrative and organizational support to the Vice President of Enrollment & Student Affairs, serving as a key liaison between the division and internal/external stakeholders. This role is responsible for coordinating events, managing communications, supporting division operations, and ensuring the smooth execution of projects and initiatives. Responsible for demonstrating LSSC's core values of Caring, Communicating, Collaborating, and Celebrating when interacting with students, employees, visitors, and community members.

Requirements

• Proficiency in Microsoft Word, Excel, Access, Outlook, and PowerPoint.
• Strong organizational, multitasking, and time management skills.
• Excellent verbal and written communication skills; ability to make presentations.
• Ability to work independently and as part of a team, demonstrating flexibility and adaptability.
• Professional appearance and demeanor.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to work various hours, including nights, early mornings, and weekends as needed.
• Valid Florida Driver's License.
• Promote a common purpose consistent with the College's stated goals and demonstrate a commitment to students and the learning environment.
• Possess knowledge of general written standards and procedures utilized, and have the ability to read, interpret, and follow procedural and policy manuals related to the job tasks.
• Demonstrate the ability to respond to supervision, guidance, and direction in a positive, receptive manner and follow stated policies.
• Deliver exceptional customer service by fostering a welcoming and supportive environment.
• Present a professional image in words, actions, and attire.
• Conduct oneself in a manner consistent with the College's standards of ethical conduct.
• Apply effective techniques to establish and maintain working relationships, fostering collaboration to achieve common goals; effectively communicate and collaborate with others to achieve shared objectives.
• Demonstrate the skills necessary to examine situations and processes, making recommendations for improvement critically.
• Strong service orientation and ability to effectively work as a member or leader of a team by cooperating with others, offering to help others when needed, and considering larger organizational goals rather than individual concerns. Includes the ability to build &/or support a constructive team spirit where members are committed to the goals and objectives of the organization.
• Plan, organize, and successfully multitask to meet multiple deadlines and frequently new work tasks within required timeframes. Proven flexibility to successfully work on a variety of projects quickly and accurately.
• Effectively manage change and adaptability.
• Adheres to all workplace safety rules, safety laws, regulations, standards, and practices
• Ability to work various hours, including nights, early mornings, and weekends
• Ability to travel amongst various campuses and attend College events, on or off campus, as required.
• Bachelor's degree from an accredited institution.
• Four or more years of related experience.

Responsibilities

• Provide comprehensive administrative support to the Vice President of Enrollment & Student Affairs and the division, adapting to changing priorities and needs.
• Assist with the coordination and organization of meetings, events, and special projects as assigned.
• Maintain and update division records, lists, and communications as needed.
• Support budgetary and operational processes, including documentation and tracking of relevant materials.
• Serve as a point of contact and liaison for internal and external stakeholders, ensuring effective communication and collaboration.
• Contribute to the planning and execution of division initiatives, offering support in a variety of administrative and logistical capacities.
• Uphold a high standard of professionalism, confidentiality, and customer service in all interactions.
• Perform other duties as assigned to support the ongoing work and mission of the division.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Educational Services
• Number of Employees: 101-250 employees