Executive Assistant

Vitalus Health LLC•Houston, TX

just now

About The Position

In this role, you have the opportunity to: Provide insight and support for the Executive Team of Vitalus Group through a critically important role of Executive Assistant. An important aspect of this role is enabling the Executive Team to work most effectively with internal and external stakeholders and fulfill commitments to The Vitalus Group partners, funders, and the Board of Directors. This role provides high-level administrative support by conducting research, preparing reports and correspondence, hosting visitors, and managing the team's schedule. About the role: This role requires a combination of focus and flexibility, as well as a willingness to play an active, behind-the-scenes role. As the Executive Team’s ‘trusted counsel,’ the role requires a highly- resourceful individual with strong emotional intelligence, self-motivation, and strong analytical skills. You are part of: The Vitalus Group organization has experienced significant growth and development in the Houston area throughout the last year. Vitalus Group provides exceptional patient care and is driven by a passion to help those at risk for Sleep Apnea. Vitalus Group is looking to grow its team with passionate, inspirational, collaborative, and diverse professionals empowering excellent patient care. In return, we offer you: We offer you a dynamic working environment in an innovative business, which offers you excellent opportunities to further develop and fully explore your talents. This job comes with a competitive salary and excellent benefits.

Requirements

Minimum 7 years of professional work experience with increasing responsibility
Bachelor’s degree (B.A.) from four-year college or university; preferred
Experience working with and for senior executives
Business re-launch experience
Knowledge of, and experience in the digital and mobile health space
Strong analytical skills
Excellent oral and written communication skills
Outstanding interpersonal skills
Demonstrated leadership skills
Effective delegation skills
Problem-solving skills
Excellent time management and prioritization skills
Agile in a fast-paced environment with multiple tasks and projects at hand
Able to organize and manage large amounts of files, tasks, schedules, and information
Self-directed and able to work without supervision
Proficiency with computers, including working knowledge of Microsoft Office including Word, PowerPoint, and Excel
Able to respond to change productively and handle additional projects as assigned
Able to analyze and resolve complex issues, both logical and interpersonal
Able to read, analyze, and interpret the most complex documents
Able to respond effectively to the most sensitive inquiries or complaints

Responsibilities

Develop draft communications and/or research relevant information in support of communications.
Manage schedules to leverage time effectively.
Prepare and facilitate strategic meetings with the executive team, customers, advisors, investors, and other partners. Support the Executive Team in preparation for these meetings.
Understand the breadth of projects within the purview and coordinate in accordance with priorities.
Act as a liaison for meeting attendees.
Provide the team with a cross-functional perspective and make suggestions to where they can bring focus to improve organizational effectiveness and efficiencies.
Ensure that attendees of meetings with the Executive team send relevant preparation materials with enough lead time that the Executive team is able to review in advance of these meetings.
Close the loop in a timely manner on items completed.
Perform clerical duties, take memos, maintain files, and organize documents.
Arrange travel, accommodation, itineraries, and all correspondence related to travel arrangements as needed.
Plan/organize and implement events such as Townhall meetings, business luncheons, client dinners, company events, employee team-building activities, and special projects.
Prepare reports, presentations, and data, as well as maintain files, records, and correspondence for meetings.
Use discretion, tact, and diplomacy when relaying conversations with the Executive Team; know which matters to keep confidential.
Facilitate daily management of personnel to allow the Executive Team to focus on Vitalus Group’s growth opportunities.
Provide management direction and counseling.
Consult legal counsel to ensure that policies comply with federal and state law.
Oversee the compliance of employee files and records required by the Fair Labor Standards Act, Department of Labor, and Health care regulators.
Medical accreditation tasks