Executive Assistant

Amyx, Inc.

About The Position

Amyx, Inc. is seeking an experienced Executive Assistant to support a senior executive at a Federal agency in the Washington, DC area. This role requires a highly organized, proactive professional who can anticipate needs, manage competing priorities, and bring exceptional judgment and discretion to a fast‑paced environment. The ideal candidate is relationship‑driven, detail‑oriented, and adept at navigating senior‑level communications and operations within a large Federal organization.

Requirements

5+ years serving as an EA to a senior executive (C-suite, SES, Flag officer, or equivalent).
Demonstrated excellence in proactive calendar/priority management.
Experience interacting with senior government officials.
High proficiency in Adobe and Microsoft 365, to include Outlook, Word, PowerPoint, and Excel.
Exceptional communication skills and discretion.
Ability to work well with professional staff, take initiative, and work independently.
Ability to cope with frequent changes in priorities, as well as interruptions throughout the day.
Candidates without an active clearance may be considered based on experience and eligibility.

Nice To Haves

Active Q clearance (Top Secret equivalent)
Federal experience supporting an executive in a technical organization.
Knowledge of Federal travel regulations and proficient in creating local, domestic, and overseas travel arrangements and creating travel vouchers upon travel completion.
Experience with Concur travel management system.

Responsibilities

Provide comprehensive administrative support, including proactive calendar, task, and priority management for a senior executive.
Serve as a discreet and trusted gatekeeper, triaging requests, managing communication flow, and tailoring messaging for senior leadership audiences.
Build productive, collaborative relationships across the organization with a composed, supportive, and professional demeanor.
Maintain continuous situational awareness of key events, deadlines, meetings, long-term schedules, and operational commitments.
Prepare, review, and format documents, briefings, and correspondence in alignment with office and agency standards.
Establish and maintain office files, records, and electronic data systems consistent with Federal Records Management requirements.
Manage travel requirements end-to-end, including booking arrangements, preparing travel orders, processing passports/visas, and ensuring compliance with agency travel regulations.
Maintain an executive preferences profile for travel, communication, and recurring operational tasks.
Coordinate official visits and engagements, including preparing conference rooms and setting up video teleconferences (VTC).
Follow established administrative procedures, including attending weekly calendar syncs and maintaining up-to-date contact lists and schedules.
Occasional after‑hours availability via telework is required to support executive needs, schedule changes, and urgent mission priorities.