Executive Assistant

American Public Education•Fort Lauderdale, FL

1d•Hybrid

About The Position

This role provides executive level administrative support to the American Public Education, Inc. (APEI) Enterprise Leadership Team members, with primary focus on supporting the Executive Vice President & Chief Financial Officer. The Executive Assistant is responsible for a broad variety of administrative duties, providing onsite and virtual support to ensure business operations run smoothly. The Executive Assistant reports to the EVP & Chief Financial Officer and collaborates with the Office of the CEO for onsite and cross-functional support, as needed. This role also provides the primary on-site administrative support for APEI’s Fort Lauderdale, FL office and requires in-office work several days per week.

Requirements

2+ years of experience supporting C-level executives, preferably in a public company.
Can-do attitude with demonstrated ability to perform in fast-paced, deadline-driven environment.
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Superior interpersonal skills and the ability to build strong relationships and collaborate across functions.
Excellent written and verbal communication skills.
Unquestionable discretion and ability to maintain confidentiality.
Strong decision-making ability.
Highly resourceful team player.
Ability to anticipate approaching problems and establish plans for future success.
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
Highly proficient with MS Office Suite, Teams, Zoom, and other collaboration tools to enable productivity in a virtual environment.
The employee’s work location is onsite at the primary office location in Fort Lauderdale, FL, with some opportunity for remote work, as appropriate.
High speed internet connection and a dedicated workspace.
The employee must frequently lift and/or move up to 25 lbs.
Sedentary or sitting position for long periods of time.
Requires travel including same day and overnight travel to off-site meetings and functions.

Nice To Haves

Bachelor's degree preferred.

Responsibilities

Completes a broad variety of administrative tasks to include managing extremely active calendars; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for meetings.
Prepares reconciliation of credit card expenses and completed expense reimbursements.
Coordinates guest visits from outside organizations and handle corresponding logistics.
Coordinates food and beverage orders including ordering, set up and take down for executive functions and/or guest meetings including APEI Board of Directors meetings.
As needed, travel to other corporate locations to support meetings and events.
Processes payments and reimbursements utilizing the organization’s accounts payable systems and processes.
Maintains and manages invoices for the Office of the Chief Financial Officer.
Maintains executive’s contact database.
Maintains electronic and physical files.
Performs office tasks such as copying material, assembling binders/packets, creating/updating documents, and spreadsheets, etc.
Maintains working knowledge of the organization’s Travel Policy, including direct coordination with the organization’s travel company and oversight of travel reporting functions.
Special projects and other duties as assigned to support the APEI enterprise.
Provides primary on-site administrative support and functions as office manager for the APEI Fort Lauderdale office.