Executive Assistant - Ohio Commission for the U.S. Semiquincentennial
About The Position
The Executive Assistant role is a unique opportunity to support and directly contribute to the commission's successful implementation of Ohio's plans to commemorate the U.S.'s 250th Anniversary in 2026. This person will spend half their time working closely with the Executive Director to manager their statewide schedule; prepare for upcoming meetings and presentations and process the highlights and action items from stakeholder meetings. The other part of the position will focus on a variety of tasks working the the Commissioners, staff and others from around the state as each of our 88 counties begin preparing for their local plans for the US's 250th.
Requirements
- 5 - 7 years of relevant project management and administrative experience - or - equivalent combination of relevant training and experience is required
Nice To Haves
- High level of proficiency in full Microsoft Office Suite, particularly Word, PowerPoint, Excel, and Teams
- Basic proofreading and editing skills
Responsibilities
- Manages typical office operations including clerical duties, database management, meeting preparation, recordkeeping and processing of financial transactions/purchases, mail processing and distribution, etc.
- Maintains orderly and functioning office, including implementation of standard procedures and processes
- Orders and maintains adequate office equipment and supplies.
- Assists with ordering marketing materials and ensures timely delivery from vendors
- Addresses inquiries and responds to communication from internal and external stakeholders; creates general correspondence and memos as necessary or required for commission and Executive Director
- Establishes and maintains archival system for storing both hard copy and electronic document for the commission following processes established by Ohio History Connection
- Assists with the administration of commission finances including creation and coordination of check requests, processing and submitting invoice vouchers for approval and payment, processing travel reimbursements, reconciling monthly credit card statements and submitting receipts, and other financial and accounting responsibilities per Ohio History Connection policy and procedures
- Maintains and manages Executive Director's calendar
- Generates reports, charts, graphics, tables, etc. as requested
- Schedules and organizes events and activities including staff meetings, travel, registration for events, and other commission activities
- Coordinates logistics for meetings, collaborates on development and distribution of agendas and relevant materials; serves as liaison between staff, meeting attendees, etc. during events.
- Works on both recurring and non-recurring projects as assigned in a variety of disciplines
- Other duties as assigned
Benefits
- Full Benefits including medical, dental, vision insurance, paid time off and holiday, public retirement pension
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
