Executive Assistant

Intermountain Health

1d • $26 - $40 • Onsite

About The Position

The Executive Assistant proactively anticipates needs to support a variety of administrative functions for Radiology Division at Intermountain Health Primary Children's Hospital in a time sensitive, accurate, and confidential nature using discretion and professionalism. This position will support our Radiology Division at Intermountain Primary Children's Hospital Preferred Candidates with knowledge of licensing processes, renewals, verifications and compliance. Experience in Telehealth is a plus! Essential Functions Primary responsibilities include partnering with the leader on task management, project coordination, executive calendar, correspondence, travel/expense management, response to inquiries and requests, board and meeting management, and support of system service line needs and priorities. The Executive Assistant provides advanced support of a technical nature including remote meeting management, facilitation of presentations, management of multimedia needs both by the leader(s) and meeting support, as well as post-meeting support. This caregiver works as a competent member of the administrative team, willingly providing back up support when appropriate, and actively supporting team goals and priorities. The Executive Assistant partners with their assigned leader(s) or designee and serves as a liaison with other internal and external stakeholders including local boards. Under the direction of the leader(s), caregiver will coordinate special projects and initiatives. Work may be cross functional and involve multiple facilities, sites, and/or service lines/departments. This caregiver will create and modify reports and presentations, track and influence performance metrics, and serves as a thought partner to their assigned leader(s). The Executive Assistant may supervise other administrative caregivers. Skills Team Support Meeting Facilitation Answering Telephones Office Administration Communication Work Communication Interpersonal Communication Leadership People Management Organizing Meetings Meeting Management Organizing

Requirements

• Demonstrated experience supporting a director, multiple managers or functional area
• Demonstrated ability to work efficiently and effectively without direct supervision
• Demonstrated organizational and problem-solving skills with high attention to detail
• Demonstrated experience managing calendars, correspondence, travel/expenses, remote and in-person meetings
• Demonstrated interpersonal verbal and written communication skills including tact, spelling, punctuation, and grammar
• Demonstrated ability to exercise sound judgement and professional behavior
• Demonstrated proficient time management, ability to prioritize and flex work to align with business operational priorities
• Demonstrated ability to manage conflicting priorities without loss of composure

Nice To Haves

• Bachelor’s degree. Education must be obtained through an accredited institution. Degree will be verified
• Experience working in a matrixed healthcare setting
• Leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others)

Responsibilities

• Partnering with the leader on task management
• Project coordination
• Executive calendar
• Correspondence
• Travel/expense management
• Response to inquiries and requests
• Board and meeting management
• Support of system service line needs and priorities
• Provide advanced support of a technical nature including remote meeting management
• Facilitation of presentations
• Management of multimedia needs both by the leader(s) and meeting support, as well as post-meeting support
• Provide back up support when appropriate, and actively supporting team goals and priorities
• Serve as a liaison with other internal and external stakeholders including local boards
• Coordinate special projects and initiatives
• Create and modify reports and presentations
• Track and influence performance metrics
• Serves as a thought partner to their assigned leader(s)
• Supervise other administrative caregivers

Benefits

• We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.
• Intermountain Health’s PEAK program supports caregivers in the pursuit of their education goals and career aspirations by providing up-front tuition coverage paid directly to the academic institution. The program offers 100+ learning options to choose from, including undergraduate studies, high school diplomas, and professional skills and certificates. Caregivers are eligible to participate in PEAK on day 1 of employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level