Executive Assistant P/T

Stoss•Boston, MA

6d•Onsite

About The Position

Stoss is seeking a motivated, energetic and highly organized Executive Assistant for our Boston studio on a part-time basis (12-16 hours per week). We are a creative services firm working in the field of landscape architecture and urban design. This is a key support role to the Senior Director and to the operations and executive team. The successful candidate in this position enjoys working on multiple fronts simultaneously, is detail oriented, has an organizational mindset, and can thrive in a lively design office. The goal for this role is to assist the Senior Director in scheduling meetings, managing events/conferences, time and expense input, organization for books, talks and other engagements, managing the flow of communication, keeping licenses up to date, and general office support. Task would also include occasional assistance with general operations and marketing tasks, including managing the firm database of contacts through Pipedrive. You'll have the opportunity to develop your individual skills, hone your ability to manage a variety of projects, and develop your marketing/business development knowledge. We have a friendly, informal and creative culture with people who are passionate about what they do!

Requirements

0-3 Years relevant work experience in a true support and executive administrative function
Proficiency in Google Docs and Microsoft Office and familiarity with modern cloud-based organizational platforms (ie) slack, asana
Must be professional, articulate and enjoy working with and managing people
Must be dependable, punctual, detail oriented and have excellent organizational skills
Self-motivated and highly resourceful with strong work ethic
Able to learn quickly, work independently and switch gears quickly
Excellent written skills - writing samples will be requested