Executive Assistant (3-6 Years Experience)

Latitude Inc • Rockville, MD

2d • $28 - $35 • Hybrid

About The Position

We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will have proven experience managing complex travel arrangements, coordinating schedules, and handling confidential information with discretion. This role requires strong attention to detail, excellent communication skills, and the ability to anticipate executive needs in a fast-paced environment. This position has potential for hybrid flexibility after 6 months.

Requirements

• proven experience managing complex travel arrangements
• coordinating schedules
• handling confidential information with discretion
• strong attention to detail
• excellent communication skills
• ability to anticipate executive needs in a fast-paced environment

Responsibilities

• Provide comprehensive administrative support to executives, including calendar management, meeting coordination, and correspondence
• Arrange and manage complex domestic and international travel, including flights, hotels, ground transportation, itineraries, and expense documentation
• Prepare detailed travel itineraries and proactively adjust plans to accommodate changes or disruptions
• Serve as a primary point of contact between executives and internal/external stakeholders
• Coordinate meetings, prepare agendas, take meeting notes, and track follow-up action items
• Handle confidential and sensitive information with professionalism and discretion
• Assist with expense reporting, invoicing, and reconciliation related to executive travel and business activities
• Support special projects and perform ad hoc administrative duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 51-100 employees