Executive Assistant - Part Time

Mac's List•Redmond, WA

29d•$30 - $42•Onsite

About The Position

The City of Redmond is a thriving, culturally diverse community and home to over 80,000 residents. Redmond is the hub of an array of commerce and industry ranging from technology, aerospace, and gaming to biomedical and innovation start-ups. In this role, you will represent the city, and our values of service, integrity, accountability, belonging and stewardship. The Executive Assistant (Part-Time) provides high-level administrative support to the department's executive team, including the Fire Chief and two Deputy Chiefs based at Fire Station 11 (Headquarters). This position plays a key role in ensuring the smooth and efficient daily operations of the administrative office through strong coordination, organization, and communication. Work involves complex and confidential assignments requiring discretion, sound judgment, and the ability to anticipate needs in a fast-paced environment. The Executive Assistant manages schedules, correspondence, and meeting logistics; assists with project coordination; and maintains records and documentation for multiple divisions. The position requires advanced proficiency with office technology and systems, strong problem-solving and organizational skills, and the ability to work independently while balancing multiple priorities. The Executive Assistant also supports data collection and report generation, contributing to the department's overall efficiency and success. This position is based at Fire Station 11 (Headquarters) and is limited to a maximum of 29 hours per week. The schedule is flexible and may be structured as approximately 4-5 hours per day over four days per week, or another variation that best supports the needs of the department and the selected candidate's availability. This is a supplemental, variable position and may not exceed 29 hours per week and 1,040 hours per year.

Requirements

Advanced knowledge of office practices, methods and procedures
Knowledge of applicable federal, state and local laws, codes, regulations and statutes
Advanced knowledge and skill in working with a variety of software and computer products including MS Word, Excel and SharePoint
Applicable knowledge of grammar, mathematics, statistics general budgeting practices and financial record keeping
Skill in communicating clearly and effectively
Advanced skill in resolving complicated problems
Ability to provide information and guidance to facilitate and understanding of department objectives
Ability to work independently and to use judgment and initiative when making decisions and/or recommendations
Ability to reliably communicate a variety of information including operational policies and procedures
Ability to learn and operate a variety of computer programs and office equipment at an advanced level
Ability to handle confidential information with sensitivity and tact
Ability to maintain effective working relationships with other employees and the public
Ability to be detail oriented and to work with frequent interruptions
High school diploma or equivalent; 2-4 years of college level coursework preferred,
Six years of progressively responsible administrative support experience at the executive level
Any combination of education, experience and training that provides the required knowledge, skills and abilities

Nice To Haves

Knowledge of fire service a plus
Office management experience preferred
May require relevant certification or higher education coursework as it pertains to the department/division

Responsibilities

Coordinates and oversees office operations; identify resource needs and develop action plans to achieve departmental objectives
Research, evaluate and analyze data and provide advice and suggestions to others for use when making decisions
Communicate information about departmental policies, procedures and programs to staff
Research and review documents and data to determine how they will affect internal processes and determine appropriate course of action and respond within scope of authority
Manage special projects; independently lead, coordinate and plan work assignments
Independently develop conclusions and recommendations and present them to others
Provide confidential and advanced administrative support to Fire Chief andDeputy Chiefs
Answer customer questions on behalf of Chiefs and consult with Chiefs and others as appropriate
Apply broad knowledge of City operations, policies, procedures, services and programs to increase the efficiency and effectiveness of a department
Operate a variety of computer programs at an advance level including MS Word, Excel, SharePoint etc.
Assist and update intranet data and information for a department and/or program
Act as a resource and/or backup to other departmental staff and assist with maintaining the effectiveness and efficiency of the department