Executive Assistant

RAYUS Radiology•St. Louis Park, MN

7h•Hybrid

About The Position

RAYUS Radiology is looking for an Executive Assistant to join our team. We are challenging the status quo by shining light on radiology and making it a critical first step in diagnosis and proper treatment. Come join us and shine brighter together! As an Executive Assistant, you will be responsible for providing executive level administrative support to the RAYUS Executive Leadership Team (ELT). This position supports C-suite and other applicable high level executives in a fast-paced environment to ensure smooth operations. This role is required to maintain the highest level of confidentiality with sensitive and private information and consistently applies professionalism in all interactions with internal and external contacts. This is a full-time Hybrid position working 40 hours per week; shifts are Monday through Friday, 8:00am - 5:00pm.

Requirements

High School Diploma, or equivalent
Associate degree in a professional administrative support field, or the equivalent in relevant and applicable experience
Five (5) years' Executive Assistant experience, supporting multiple C-suite executives and other high level executives consecutively
Strong Microsoft Office Suite skills; Excel, PowerPoint, Outlook, Teams, Word etc.
Exceptional verbal, writing and communication/presentation skills
Some travel is required between sites; a reliable means of transportation is required.
Valid driver's license and proof of current insurance is required for the team member to personally drive a vehicle for company business (regardless of whether it's a company or personal car)

Nice To Haves

Bachelor's degree in a related and relevant field
Seven (7) years' professional work experience in an administrative support field

Responsibilities

Executive Support
Apply executive level professionalism, ethics, and behaviors across all duties and responsibilities
Schedule and maintain the assigned ELT members calendars, including planning and scheduling meetings, conferences, teleconferences, and travel arrangements
Develop general correspondences, spreadsheets, charts, tables, graphs, presentations, etc.
Prepare monthly expense reports for the ELT members, submitting documentation on a timely basis
Professionally and discreetly handle confidential and non-routine information, data, and other business, related information, do not leave these things unattended or in open view
Files appropriate documentation on a timely basis
Administrative Support Duties
Provide back-up support to the Sr Executive Assistant and Corporate Office Assistant
Special Projects
Assists the Sr. Executive Assistant with correspondence and special projects which may include planning, coordinating and printing/collating presentations, etc.
Other Duties as Assigned