Executive Assistant (Dallas)

PowerSchool Group • Dallas, TX

7d • Hybrid

About The Position

At PowerSchool, we are a dedicated team of innovators guided by our shared purpose of powering personalized education for students around the world. From the central office to the classroom to the home, PowerSchool supports the entire educational ecosystem as the global leader of cloud-based software for K-12 education. Our employees make it all possible, and a career with us means you’re joining a successful team committed to engaging, empowering, and improving the K-12 education experience everywhere. Team Overview Our Executive team supports the strategy & execution of PowerSchool's short and long term plans. They oversee and partner with each of our functional areas to ensure efficient, high quality delivery of our premier products and maintain the collaboration and engagement within and between teams. Responsibilities Description The Executive Administrative Assistant provides high-level administrative and operational support to various C-Level Executives (Chief Revenue Officer & Chief Marketing Officer). This role requires exceptional organizational skills, discretion, and the ability to anticipate needs in a fast-paced, dynamic environment. The Executive Assistant acts as a strategic partner, ensuring the executives' time is maximized and business priorities are executed efficiently. Your day-to-day job will consist of: Executive Support Manage complex calendars, schedule meetings, and coordinate travel arrangements (domestic and international). Prioritize and manage multiple tasks while ensuring deadlines are met. Draft, proofread, and prepare correspondence, presentations, reports, and meeting materials. Screen and manage incoming communications, exercising judgment and discretion in handling sensitive information. Meeting & Event Coordination Organize and support executive meetings, including agenda preparation, logistics, and minutes. Coordinate board meetings, leadership offsites, and other high-level events. Ensure follow-ups and action items are tracked and completed. Operational Efficiency Act as liaison between the executive and internal/external stakeholders. Assist in project tracking, budget management, and special initiatives. Proactively identify ways to improve administrative processes and support executive effectiveness. Confidentiality & Professionalism Handle confidential information with integrity and discretion. Represent the executive and the organization professionally in all interactions.

Requirements

• Bachelor’s degree or equivalent work experience preferred.
• 7+ years of executive administrative support experience, with at least 3 years supporting C-level executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Zoom, Teams, Slack, etc.).
• Exceptional organizational and time-management skills, with strong attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently, make sound decisions, and handle shifting priorities under pressure.
• High emotional intelligence, discretion, and a proactive problem-solving mindset.

Nice To Haves

• Ability to quickly navigate and shift priorities
• High level of confidentiality due to exposure to confidential meetings and conversations
• Strong typing skills and notetaking ability with high speed and accuracy

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate travel arrangements (domestic and international).
• Prioritize and manage multiple tasks while ensuring deadlines are met.
• Draft, proofread, and prepare correspondence, presentations, reports, and meeting materials.
• Screen and manage incoming communications, exercising judgment and discretion in handling sensitive information.
• Organize and support executive meetings, including agenda preparation, logistics, and minutes.
• Coordinate board meetings, leadership offsites, and other high-level events.
• Ensure follow-ups and action items are tracked and completed.
• Act as liaison between the executive and internal/external stakeholders.
• Assist in project tracking, budget management, and special initiatives.
• Proactively identify ways to improve administrative processes and support executive effectiveness.
• Handle confidential information with integrity and discretion.
• Represent the executive and the organization professionally in all interactions.

Benefits

• Comprehensive Insurance Coverage (including Medical, Dental, Vision, Pharmacy benefits, Life Insurance and AD&D)
• Flexible Spending Accounts and Health Savings Accounts
• Short-Term Disability and Long-Term Disability
• Comprehensive 401(k) plan
• Generous Parental Leave
• Unrestricted paid time off (known as Discretionary Time Off - DTO)
• Wellness Program, including ClassPass & Employee Assistance Program
• Tuition Reimbursement
• Optional Benefits: Pet Insurance, Identity Theft Protection, Student Debt Repayment Program and Prepaid Legal coverage

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Number of Employees: 1,001-5,000 employees