EXECUTIVE ASSISTANT | Ambulatory Care Center | FULL-TIME DAY SHIFT | 25322

Bergen New Bridge Medical Center • Paramus, NJ

7h • $60,000 - $80,000 • Onsite

About The Position

We are dedicated to providing high-quality, compassionate care to our diverse community. As a leading healthcare provider, we offer a supportive and inclusive work environment. If you’re passionate about making a difference and thrive in a collaborative setting, New Bridge Medical Center is looking for an Executive Assistant.

Requirements

• Minimum of four or more years’ experience providing administrative support to a Senior Executive.
• Skilled at Microsoft Office
• Ability to plan and utilize time management skills.
• Good organizational skills
• Excellent oral and written communication skills.
• Good interpersonal skills.
• High School required.

Nice To Haves

• Legal and/or Human Resources experience is a plus, but not necessary.
• Bachelor’s degree from an accredited U.S. college a plus

Responsibilities

• Manages complex calendars and coordinates executive-level meetings for Senior Executives by prioritizing appointments; and providing them with relevant support material in a timely manner.
• Screens mail for Senior Executives, ensuring that priority mail is delivered to them promptly; route mail to appropriately as required; and prepare responses for the Senior Executive’s signature or responses directly, as appropriate.
• Screens telephone calls for Senior Executives; handles or forwards calls not requiring their attention; transfer only priority calls to Senior Executives.
• Provides administrative support to Senior Executives, resolving issues not requiring their direct attention; acts as liaison between the Senior Executive and hospital departments.
• Communicates effectively with internal and external stakeholders.
• Prepares agendas and information packets for the Senior Executive meetings, ensures they are distributed in a timely manner; records the minutes of these meetings and distributed to appropriate individuals.
• Ensures adequate administrative and clerical coverage in the Senior Executives Office by coordinating the vacation and holiday schedules of secretarial staff and requesting temporary agency help as needed; has overall responsibility for maintaining employee attendance records (including vacation time, sick days); processes timecards and time sheets for department employees.
• Prepares purchase orders, requisitions, check requests for the office of Senior Executives.
• Arranges meetings and conferences (e.g., schedules speakers and arranges to have them paid, reserves meeting space, makes catering arrangements.)
• Customer Service: respect, flexibility, knowledge, confidence, professionalism, pleasant attitude, patience, and helpfulness. All responses should be timely, professional, caring, and respectful in accordance with Customer Service Performance expectations
• Maintains established departmental policies and procedures, objectives, quality assurance program, safety, environmental, and infection control standards.
• Assesses gaps in policies and procedures and creates necessary policies and procedures to fulfill these gaps.
• Understands and adheres to the Medical Center’s Code of Conduct.
• Familiar with the Medical Center’s Mission, Vision, and Values Statements.
• Performs other duties as assigned to support the overall objectives of the department and organization.

Benefits

• We provide a comprehensive benefits package, including a competitive medical, dental, and vision plans.
• We prioritize work-life balance with a generous time off policy that includes ample vacation days, personal time, sick leave and nine paid holidays.
• Additionally, we are committed to the personal and professional growth of our employees, offering robust tuition reimbursement and continuing education programs to help support our employees ongoing development.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees