MD Program - Executive Assistant
About The Position
MD Program - Executive Assistant Department: 85069 Wake Forest University Health Sciences - Academic UME: Winston Salem Status: Full time Benefits Eligible: Yes Hours Per Week: 40 Schedule Details/Additional Information: Full Time Pay Range $30.70 - $46.05 EDUCATION/EXPERIENCE: Associate's degree in Business Administration or related field of study required and four years administrative assistant experience at the senior level required; or, an equivalent combination of education and experience. LICENSURE, CERTIFICATION, and/or REGISTRATION: N/A ESSENTIAL FUNCTIONS: 1. Functions as point of contact for executive. 2. Anticipates needs of executive. Arranges, coordinates, prepares meeting materials, and receives direction from others to apprise leader, so he/she is as prepared and organized as possible. 3. Manages the executive's calendar by making decisions about requested meetings, discusses with executive as appropriate, and schedules locations and resources needed. 4. Optimizes executive's travel schedules and expedites expense report. 5. Responds to inquiries and sensitive questions in a professional manner, and takes initiative to refer to the most appropriate Medical Center official. 6. Provides administrative support at meetings of significance. 7. Assists in administration of departmental budget. 8. Manages a wide variety of projects through planning, implementation and evaluation. Oversees the work of contributors. Prepares periodic analyses and reports reflecting progress and trends. Identifies opportunities for improvement and facilitates implementation as appropriate. 9. Compiles confidential Medical Center information using judgment and discretion as to appropriate action. 10. Composes correspondence and signs on behalf of executive as appropriate. 11. Coordinates administrative support functions of office. Directly supervises or leads administrative staff in department. 12. Oversees recruitment of positions, job performance and facilitation of duties. SKILLS/QUALIFICATIONS: Independent judgment and initiative Broad knowledge of Medical Center operations and policies Ability to build collaborative relationships Detail oriented Ability to meet deadlines Ability to multi-task and prioritize Proficiency in Microsoft Office programs Proactively seek ways to improve skills WORK ENVIRONMENT: Clean, well-lit, office environment PHYSICAL REQUIREMENTS: Amount of time spent performing the following activities: 0% 35% 65% to to to 35% 65% 100% N/A Activity X Standing X Walking X Sitting X Bending X Reaching with arms X Finger and hand dexterity X Talking X Hearing X Seeing Lifting, carrying, pushing and or pulling: X 20 lbs. maximum X 50 lbs. maximum X 100 lbs. maximum Our Commitment to You: Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including: Compensation Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training Premium pay such as shift, on call, and more based on a teammate's job Incentive pay for select positions Opportunity for annual increases based on performance Benefits and more Paid Time Off programs Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability Flexible Spending Accounts for eligible health care and dependent care expenses Family benefits such as adoption assistance and paid parental leave Defined contribution retirement plans with employer match and other financial wellness programs Educational Assistance Program About Advocate Health Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits. This is Transformation One shared purpose brought us together. Now, as one of the 10 largest not-for-profit, integrated health systems in the United States, our combined strength and stability drives us forward. Starting with You Caring for nearly 3 million people has inspired a transformation. One in which the patient’s experience guides our vision and empowers us to offer new possibilities in our communities. Reshaping Access What is access? It’s offering more sites of care than any other health system in the Midwest. But there’s a new frontier. Access is exploring the latest technologies to deliver care to patients exactly where they are and exactly when they need it Inspiring Professionals With our dynamically inclusive workforce and strong connections to the places where we live and work, we’ll touch more lives and contribute to stronger and more vibrant communities. Transforming Care We’re redefining the standard for care with world-class doctors and caregivers, innovative solutions, outstanding outcomes, and leading-edge research and clinical trials. Combined, Advocate and Aurora are recognized for clinical excellence in: Cardiovascular Care Neurosciences Gynecology Oncology Pediatrics Primary Care Neurology Geriatrics Trauma Care
Requirements
- Associate's degree in Business Administration or related field of study required and four years administrative assistant experience at the senior level required; or, an equivalent combination of education and experience.
- Independent judgment and initiative
- Broad knowledge of Medical Center operations and policies
- Ability to build collaborative relationships
- Detail oriented
- Ability to meet deadlines
- Ability to multi-task and prioritize
- Proficiency in Microsoft Office programs
- Proactively seek ways to improve skills
Responsibilities
- Functions as point of contact for executive.
- Anticipates needs of executive. Arranges, coordinates, prepares meeting materials, and receives direction from others to apprise leader, so he/she is as prepared and organized as possible.
- Manages the executive's calendar by making decisions about requested meetings, discusses with executive as appropriate, and schedules locations and resources needed.
- Optimizes executive's travel schedules and expedites expense report.
- Responds to inquiries and sensitive questions in a professional manner, and takes initiative to refer to the most appropriate Medical Center official.
- Provides administrative support at meetings of significance.
- Assists in administration of departmental budget.
- Manages a wide variety of projects through planning, implementation and evaluation. Oversees the work of contributors. Prepares periodic analyses and reports reflecting progress and trends. Identifies opportunities for improvement and facilitates implementation as appropriate.
- Compiles confidential Medical Center information using judgment and discretion as to appropriate action.
- Composes correspondence and signs on behalf of executive as appropriate.
- Coordinates administrative support functions of office. Directly supervises or leads administrative staff in department.
- Oversees recruitment of positions, job performance and facilitation of duties.
Benefits
- Paid Time Off programs
- Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
- Flexible Spending Accounts for eligible health care and dependent care expenses
- Family benefits such as adoption assistance and paid parental leave
- Defined contribution retirement plans with employer match and other financial wellness programs
- Educational Assistance Program
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
Number of Employees
1-10 employees
