Executive Assistant

Child Care Resource Center • Los Angeles, CA

5d • Hybrid

About The Position

Work where your work matters. Work at CCRC. CCRC prides itself as a workplace of choice for passionate talent, driven by our mission to cultivate child, family and community well-being. Whether the position works directly with the public or supports our programs, every position is vital to our mission's success and reputation as a leader. We are not your typical non-profit. We are 900+ people strong and growing! General Summary: Under the direction of the Vice President and Chief Finance Officer (CFO), and in partnership with the Director of Facilities, the Executive Assistant – Facilities & Finance (Shared Support) role provides comprehensive executive-level administrative support to the Finance and Facilities Divisions and serves as backup support to the Executive Assistant supporting Finance. This role requires strong organizational skills, discretion in handling confidential matters, and the ability to manage multiple priorities in a collaborative team environment. This position is a full-time, hybrid position; may work a non-traditional schedule including evenings and weekends as needed to meet division needs Review the job flyer for all the job details, requirements, and benefits.

Requirements

• Bachelor's degree or equivalent combination of education and experience.
• 5+ years of administrative support. preferably supporting senior leadership in a non-profit or public sector environment. Equivalent education/experience may be considered.
• Demonstrated experience in data analysis, report preparation, and presentation development
• Experience supporting multiple executives or departments simultaneously
• Proficiency level using Microsoft Excel, Word, PowerPoint, Outlook and video conferencing tools including Zoom and Microsoft Teams.
• Strong Excel skills including formulas, pivot tables, data analysis, and chart creation
• Familiarity with AI-enabled tools (e.g., Copilot, Kindo, or similar platforms).
• Proficiency with document management systems and electronic filing
• Up to 5% of travel is required. Will consist of some travel to CCRC office locations and external locations as needed to support facilities coordination, site visits, and supply pick-up.
• Staff members driving on behalf of CCRC may choose to drive a CCRC vehicle or own vehicle and must meet requirements to be an approved driver including holding and maintaining current auto insurance, current California Driver’s License and DMV clearance required.
• Background requirements determined according to the requirements of the program(s) which the position will be supporting. Background check required.
• As a grant-funded Agency supporting Children and Family Services, CCRC conducts background checks commensurate with the role to verify candidate qualifications (criminal history, employment history / experience, education, reference checks) and ensure grant compliance.
• Specific roles may have additional verification / clearance to the standard background check as part of the recruitment and selection process, including: Live Scan Clearance / DOJ Fingerprinting: For positions working directly with the public in a child/ community care or child / community care adjacent setting (CA Health and Safety Code Section 1596.871 and/or Head Start Program Performance Standards 1302.90).
• Health Clearance: For positions working directly with the public in a child/ community care or child / community care adjacent setting or working with “at risk” populations, CA Code of Regulations Title 22, §101216, CA Health and Safety Code 1596.7995, and/or Head Start Program Performance Standards 1302.93)
• MVR / DMV clearance in accordance with CCRC’s liability insurance provisions: For positions where driving is required.
• Child Development Permit: For positions working in an educational capacity (California Education Code Sections 44242.5, 44340, and 44341)
• CPR / Pediatric CPR certification: For certain identified positions working directly with the public in a child/ community care or child / community care adjacent setting (CA Health & Safety Code 1596.865 – 1596.866)
• Federal Debarment Checks: For positions acting in a principal capacity to federal funds (Head Start Program Performance Standards 1304.11, Code of Federal Regulations Title 2 Grants and Agreements 2.180.320 and 2.180.995)
• Credit & Bankruptcy Check: For positions with fiscal responsibility (roles with authority over financial transactions), a credit and bankruptcy check will be conducted to assess financial responsibility in alignment with agency standards and applicable laws, including the federal Fair Credit Reporting Act (15 U.S.C. 1681 et seq.) and California Labor Code restrictions on credit reports (Labor Code 1025.5.)

Responsibilities

• Administrative Support- Facilities (40%)
• Finance Executive Assistant Support (30%)
• Data Composition, Analysis & Reporting (20%)
• Cross-Functional Collaboration (10%)

Benefits

• Competitive compensation package
• Robust benefit offerings -Medical, Dental, Vision, and Voluntary Life Insurance
• Basic Life Insurance and Long Term Disability paid for by CCRC
• Employer Contribution and Employer Match in the 403(b) Retirement Savings Plan with 100% vesting
• Generous Time Off Policy-Vacation and Sick Time, Holidays, and Paid Winter Break
• Opportunities for learning and professional development, including education reimbursement
• Employee Assistance and Wellness Programs
• 501(c) (3) designation-You can apply for Public Service Loan Forgiveness!

What This Job Offers

• Job Type: Full-time
• Career Level: Executive