Exec Asst

Covenant Learning Solutions LLC•Jacksonville, FL

About The Position

Executive Assistant (Secretary II) Reports to the Center Director and is an hourly, non-exempt position. Performs complex secretarial and clerical tasks using a personal computer. Demonstrates on-going commitment to preparing young people for the workforce by modeling, mentoring, and monitoring excellence in the eight Career Success Standards of: workplace relations and ethics; information management; communications; multicultural awareness; personal growth and development; career and personal planning; interpersonal skills and independent living

Requirements

High School graduate or equivalent.
Ability to perform secretarial duties without immediate and constant supervision.
Ability to type accurately at a fast speed.
Ability to take dictation at a fast speed.
Proficiently operate a personal computer.
Working knowledge of software applications such as Word Perfect, MS Word, Excel.
Thorough knowledge of office procedures.
Good organizational skills.
Thorough knowledge of office procedures.
Excellent communication skills, both oral and written.
Sound telephone techniques.
Ability to proofread and correct grammatical, punctuation and spelling errors.

Nice To Haves

Prefer two-year business college degree.
Three years’ practical experience preferred.
Valid driver’s license with acceptable driving record preferred

Responsibilities

Type business letters, memoranda, reports, charts, etc. on a personal computer.
Composes and prepares routine correspondence for signature.
Takes and transcribes dictation.
Independently prepares recurring reports for review and signature.
Sends and retrieves messages via email.
Faxes and retrieves incoming messages on a regular basis.
Performs system backup procedures on the computer.
Maintains a safe environment for all computer equipment, data files, supplies, etc.
Attends meetings and conferences to furnish information and take notes.
Schedules appointments and maintains the Director’s calendar.
Arranges for meetings and conferences. Makes travel arrangements, as necessary.
Assists the Director with preparations and arrangements for special events.
Establishes and maintains confidential files and records.
Proofreads and corrects grammatical, punctuation and spelling errors.
Answers telephones and directs calls to appropriate person. May handle routine calls if informative on subject.
Orders necessary office supplies and equipment.
Operates office machines and instructs others in the operation of same.
Assists in the training of new clerical personnel.
Attends in-service training sessions
Performs other duties as assigned.