Executive Assistant to the Eastern Region President

Towne Family of Companies•Raleigh, NC

About The Position

Primary Purpose: The Senior Executive Assistant provides a wide range of administrative support to the CEO and other executive team members as needed. This position must be able to work independently with little or no supervision. This position requires interaction with staff, members, and vendors (at all levels) in a fast-paced environment, sometimes under pressure, remaining organized, flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality. The role also demands expert communication and problem-solving skills as well as strong decision-making ability and attention to detail.

Requirements

Must be a high school graduate or equivalent.
Extensive administrative training is necessary.
A minimum of ten years’ secretarial or executive assistant experience is required, preferably in a financial institution.
Must be experienced in communicating with customers and top-level executives and familiar with making arrangements for meetings and activities.
Extensive administrative training and knowledge are required.
Must have knowledge of administrative protocol, customer relations and typical administrative tasks.
Strong proficiency in Microsoft Office ® applications to include Word, Excel, Outlook, PowerPoint, Office 365 is required.
Proficient typing, dictation, calculator, and word processing skills are required.
Well-refined human relations skills, particularly with management and customers, are important.
Must have the ability to work under pressure, meet deadlines, and keep information confidential.
Organization and efficiency are an essential aspect of this position.

Nice To Haves

Associate’s degree preferred.
Knowledge of banking and the hierarchy of a financial institution would be helpful.
Hands-on banking experience is preferred.
Familiarity with scheduling meetings, business trips and bank events would be helpful.
Proficiency with Windows-based computer systems and various financial-related software is preferred

Responsibilities

Develop, create, revise and edit various business forms, applications, templates/documents, presentations, brochures, mailings, etc.
Type, edit and format correspondence, reports, and other documents
Assist with the executive’s off-site meeting preparations and execution
Maintain the phone system and asset inventory
Maintain and order office supplies
Maintain electronic file storage
Prepare routine correspondence, reports and forms in support of the CEO and executive team
Assist executives with arrangements for travel, conferences, off-site meetings and other events
Compile and distribute reports and other documents, file correspondence and other records
Provide other related administrative support of a sensitive and confidential nature
Support and conduct complex Internet searches for various projects
Assist with marketing & promotional programs and special events as requested
Adheres specifically to all Bank policies and procedures, Federal and State regulations and laws.
Adheres to applicable federal laws, rules, and regulations including those related to Anti-Money Laundering (AML) and the Bank Secrecy Act (BSA).
Other duties as assigned.