Executive Assistant - Microsoft AI

Microsoft•Redmond, WA

2h•$33 - $73

About The Position

Microsoft AI’s Mission is to use AI responsibly to make everyone more informed, capable, and supported. We are creating unique, beautiful and powerful products that will change lives. We are proud of what we build, how we build it and that our products will define the AI era. It’s a time of huge change in the AI landscape, and this role will put you right in the heart of it. We are seeking a highly motivated Executive Assistant to provide support to the CEO of Microsoft AI. We’re looking for someone with an abundance of positive energy, empathy, and kindness, in addition to thriving in a fast-paced environment. The successful candidate excels at multitasking and pays unwavering attention to detail. You are self-motivated and can adapt to ambiguity. If you can make informed decisions, remove roadblocks, collaborate across executive office staff to meet objectives, and thrive in this environment, we invite you to join us. Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Requirements

7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management
OR equivalent experience

Nice To Haves

Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)
OR equivalent experience
4+ years experience serving as mentor or direct/indirect (e.g., team leader) supervisor to others
5+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)

Responsibilities

Calendar management and meeting logistics
Provides strategic calendar and time planning support for senior leader and will manage calendar and logistics based on manager and business needs and will also strengthen a cross-organizational network to enable team work.
Upholds the highest degree of integrity (e.g., highly sensitive, highly confidential topics) and maintains confidentiality.
Uses executive maturity and judgement to lead/own multiple decision making processes, in close partnership with stakeholders and peers.
Engages with external C-Suite/Board of Directors (BOD) executives to represent Microsoft. Manages complex ambiguity and remains calm in high-stress situations.
Leads by example by demonstrating executive presence, encouraging others to raise their own standards of excellence, and setting a foundation for success.
Navigates complex organizational challenges by influencing with high impact and exhibiting diplomacy, tact, and empathy.
Proactively seeks feedback on performance, invests in training leadership opportunities, and maintains self-awareness.
Creates, builds, and manages annual rhythm of business (ROB) with executive and Chiefs of Staff, including fiscal-year calendar and executive meeting schedule, and coordinates events and experiences in support of these.
Directs continual implementation and flexibility of the ROB in partnership with peers (e.g., Chiefs of Staff). Ensures team members follow ROB and map their planning to established cadences.
Works with Executive Travel to coordinate travel arrangements for Executive Office. Creates detailed itineraries/agendas for daily activities by setting and managing travel expectations to maximize trip productivity.
Manages and oversees all travel logistics and creates guidelines for visits to ensure leader is prepared (e.g., briefing leader, sharing information with countries).
Acts as a stand-by resource and ensures availability for varying manager needs/time zones to address issues/escalations during business travel. Maintains availability and acts with urgency to address changes, issues, and escalations that arise during business travel.
Drives proactive communication across stakeholders ahead of travel and communicates with domestic and international stakeholders to ensure the supported leader maximizes business trip outcomes.
Manages and ensures required documents (e.g., visas, passports, immunization records) obtained for international travel. Manages and ensures compliance with US Travel Tax Tool. Disseminates and enforces travel policies and expectations. May accompany leaders on business trips to provide onsite support. Ensures compliance with US Travel Tax Tool.