Executive Assistant

Herban Quality Control / Point Management•Columbia, MO

14d

About The Position

Are you highly organized, proactive, and energized by supporting senior leaders in a fast-moving organization? We are seeking a confident, detail-oriented Executive Assistant to serve as a strategic partner to executive leadership. This is not a basic administrative role. This position requires discretion, strong communication skills, independent judgment, and the ability to manage multiple priorities while keeping executive initiatives organized and moving forward. If you thrive in high-accountability environments and enjoy being the person who keeps everything aligned behind the scenes, we would love to connect with you. The Executive Assistant provides high-level administrative, communication, and operational support to senior leadership. This role is responsible for ensuring executive initiatives stay organized, meetings are executed flawlessly, communications are clear and professional, and key projects are tracked through completion. This is not a basic scheduling role. The ideal candidate is a proactive, highly organized executive partner who can manage sensitive information, communicate with confidence, and keep fast-moving priorities on track.

Requirements

3+ years of experience supporting senior leaders in an Executive Assistant or similar role
Exceptional written and verbal communication skills
High attention to detail and strong organizational systems
Ability to manage competing priorities with professionalism and calm
Strong discretion and sound judgment
Confidence interacting with executives and external partners
Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)

Nice To Haves

Preferred experience supporting leadership within multi-location or growth-focused organizations.

Responsibilities

Draft executive-level emails, presentations, and internal communications
Compose and proofread professional correspondence
Track follow-up items and ensure deadlines are met
Maintain polished, consistent communication aligned with leadership expectations
Coordinate and execute small-to-large scale meetings, both onsite and virtually
Prepare agendas, meeting materials, and follow-up documentation
Manage logistics including scheduling, communication, and materials
Track action items and ensure accountability
Support executive-led initiatives and special projects
Monitor timelines, deliverables, and priorities
Assist in building structure and documentation to support scalable growth
Serve as a liaison between departments and leadership
Maintain organized digital records, trackers, and documentation
Process expense reports and administrative requests accurately
Uphold confidentiality in all communications
Improve workflows using technology and best practices
Coordinate executive events, meetings, and internal initiatives
Manage logistics including venues, guest lists, communication, and follow-through
Deliver a polished, hospitality-driven experience