UTS- Executive Assistant at UNC Chapel Hill

UNC-Chapel Hill • Chapel Hill, NC

4d • Onsite

About The Position

The primary purpose of this role is to provide proactive, thoughtful, and high-level administrative and operational support to senior-level executives by managing complex calendars, travel, expenses, communications, confidential materials, and office operations with exceptional attention to detail, sound judgment, and responsiveness, while supporting organization-wide leadership initiatives and fostering strong internal and external relationships.

Responsibilities

• Provide proactive, thoughtful assistance and support to senior-level executives, including complex calendar management, travel arrangements, and expense reconciliation
• Manage multiple administrative activities and duties simultaneously with high attention to detail
• Communicate effectively and promptly with internal and external stakeholders, including responding to emails, drafting and routing communications, responding to general inquiries, and ensuring elite communication flow within departments and external relationships
• Organize meetings, travel, and schedules for senior leadership with organization-wide leadership responsibilities
• Handle complex and confidential materials, applying judgment, initiative, and responsiveness in a thoughtful way
• Prepare and review high-level documents, including PowerPoint presentations and Word files, for internal- and external-facing use
• Provide general office-management support, including organizing company events, coordinating and maintaining documentation of key administrative processes, managing office supply inventory, vendor coordination, mail, and shared workspaces
• Nurture and grow key relationships with clients, vendors, faculty, prospects, and staff in direct support of senior leadership
• Process invoices, account reconciliation, and monitor budgets for certain projects and cost codes
• Provide event preparation and coordination support as needed, including gathering necessary materials, taking notes, and communicating follow-up steps

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed