Executive Assistant

Berkeley Search Consultants•Encino, CA

3d•Hybrid

About The Position

We are seeking a highly skilled Executive Assistant to provide comprehensive administrative, operational, and limited personal support to the Managing Attorney/CEO and his spouse, who is also an attorney. This role is ideal for a professional who thrives in a fast-paced, deadline-driven environment and demonstrates initiative, adaptability, and sound judgment. The Executive Assistant will serve as a trusted partner, anticipating needs, managing competing priorities, streamlining workflows, and ensuring both professional and personal responsibilities run seamlessly.

Requirements

Exceptional verbal and written communication skills with strong attention to detail.
Must have a reliable vehicle.
Highly organized with the ability to prioritize multiple responsibilities under tight deadlines.
Proven ability to function effectively in a fast-paced professional environment.
Strong problem-solving and decision-making capabilities with a proactive mindset.
Demonstrate initiative, adaptability, and resilience when managing shifting priorities.
Maintains professionalism in demeanor, appearance, and interactions at all times.
Ability to handle confidential matters with discretion and sound judgment.
Advanced proficiency in Microsoft Office, document management, and virtual meeting platforms.
Client-service mindset with a “can-do” attitude and commitment to excellence.

Responsibilities

Manage complex professional calendars, coordinating meetings, court-related obligations, and deadlines with precision.
Arrange logistics for internal and external meetings, including conference rooms, videoconferencing, and client accommodations.
Compose, edit, and proofread correspondence, presentations, and legal-related documents.
Transcribe handwritten notes and dictation; manage high-volume document and email retrieval.
Facilitate meetings via Zoom and Microsoft Teams and provide technical assistance when needed.
Develop familiarity with legal matters, clients, courts, and agencies to ensure proactive support.
Maintain strict confidentiality while handling sensitive legal and business information.
Keep leadership informed of upcoming commitments and ensure timely follow-up on action items.
Deliver exceptional service to clients, colleagues, and external partners with a proactive, solutions-oriented approach.
Communicate professionally with courts, agencies, opposing counsel, and professional organizations.
Represent the office with discretion, professionalism, and responsiveness.
Coordinate domestic and international travel, including flights, hotels, and transportation.
Monitor itineraries to ensure smooth arrivals, departures, and schedule transitions.
Suggest and implement process improvements to enhance efficiency and workflow.
Maintain personal calendars and align them with professional obligations.
Schedule medical, household, and personal appointments while avoiding conflicts.
Provide discreet, high-level support that enables leadership to remain focused on legal practice and firm growth.
Provide thoughtful support to the spouse in managing household logistics, scheduling, and coordination of vendors, services, and appointments.
Serve as a discreet liaison for personal matters, helping to organize priorities, streamline responsibilities, and reduce administrative burden for the CEO and his wife.