Executive Assistant - Durham, NC

Labcorp • Durham, NC

2d • Hybrid

About The Position

The Executive Assistant provides comprehensive administrative support to three VP level leaders in the HR department. This role requires exceptional organizational skills, a proactive approach, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will be a key partner in ensuring the efficient operation of the HR department, handling sensitive information with confidentiality, and contributing to a positive and professional work environment.

Requirements

• Bachelor's degree preferred; Associate's degree or equivalent practical experience required.
• Minimum of 5-7 years of progressive experience as an Executive Assistant supporting senior-level executives, preferably within a Human Resources department or a large corporate environment.
• Proven experience handling confidential information with discretion.

Responsibilities

• Manages complex calendars, scheduling and adjusting meetings, appointments, and coordinates travel arrangements (domestic and international).
• Prepares and organizes materials for meetings, presentations, and conferences, including agendas, reports, and presentations using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Drafts, edits, and proofreads correspondence, reports, and other documents on behalf of the VPs.
• Manages expense reports and processes invoices accurately and in a timely manner.
• Screens and addresses email inquiries and phone calls with professionalism, directing them to the appropriate parties when necessary.
• Applies resourcefulness to resolve operational and administrative issues for VPs through strategic use of internal and external resources.
• Coordinates and schedules HR leadership meetings, including preparing agendas, taking minutes, tracking action items and doing appropriate follow up.
• Assists in the planning and execution of HR-related events, workshops, and training sessions.
• Arranges catering and logistics for internal meetings as needed.
• Handles highly confidential and sensitive information with the utmost discretion and integrity.
• Acts as a gatekeeper, filtering and prioritizing information flow to the VPs.
• Assists in the preparation of confidential HR reports and analyses.
• Provides administrative support for various HR projects and initiatives as assigned.
• May assist with basic research or data gathering for HR-related topics.
• Helps track project progress and deadlines.
• Serves as a primary point of contact for internal and external stakeholders on behalf of the VPs.
• Facilitates effective communication between VPs and other departments, employees, and external partners.
• Collaborates effectively with other executive assistants and administrative staff within the organization.

Benefits

• Employees regularly scheduled to work 20 or more hours per week are eligible for comprehensive benefits including: Medical, Dental, Vision, Life, STD/LTD, 401(k), Paid Time Off (PTO) or Flexible Time Off (FTO), Tuition Reimbursement and Employee Stock Purchase Plan.
• Casual, PRN & Part Time employees regularly scheduled to work less than 20 hours are eligible to participate in the 401(k) Plan only.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees