Executive Assistant

Oklahoma State University • Tulsa, OK

3d

About The Position

The Executive Assistant is responsible for performing administrative support duties including clerical, receptionist, scheduling and purchasing activities for the President. Significant attention to detail is required. Additional requirements include the ability to coordinate large group meetings and be proficient in various software packages. This individual must have excellent interpersonal and writing skills, be able to handle multiple tasks and coordinate multiple requests while maintaining a positive customer service approach in a fast paced setting. This position must demonstrate good telephone skills and be able to assist others in a courteous manner, following up on the caller's needs.

Requirements

• Strong writing skills are required.
• Education: 2 Year/Associate Degree (required)
• License/Certification: Current Oklahoma Driver's License
• Experience: 3-5 years

Nice To Haves

• 4 Year/Bachelor's Degree (desirable)
• Post Graduate Degree (viewed favorably)

Responsibilities

• Demonstrates knowledge of specific clerical activities in support of the President and the Board of Trustees.
• Responsible for the President's calendar regarding all requests for appointments, coordinating schedules, invitees, locations.
• Will generate communications on behalf of the President.
• Generates correspondence, agendas and meeting minutes for all Trust/Medical Authority meetings and certain Trust/Medical Authority committee meetings as required.
• Demonstrates initiative in fulfilling job duties, exercising critical thinking to ensure the work is done in the most efficient and expedient way possible.
• Demonstrates and maintains a courteous and helpful approach when dealing with patients, physicians, visitors and co-workers.
• Works on issues of a sensitive nature with confidentiality.
• Responsible for coordinating off-site meetings as required

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree