Executive Assistant (Remote)

House Buyers of America•Nashville, TN

12d•Remote

About The Position

House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment’s notice. This position is FULLY REMOTE!

Requirements

3+ years of related experience as an executive assistant
10+ years of administrative experience
Strong communication skills (both written and verbal)
Strong skills within MS Office Suite
Ability to develop presentations and materials that are client and/or executive management ready
Associate’s degree from an accredited university required; Bachelor’s degree from an accredited university preferred

Nice To Haves

Bachelor’s degree from an accredited university preferred

Responsibilities

Manage and prioritize the CEO’s calendar/schedule.
Manage CEO’s inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.
Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.
Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.
Plan and organize meetings.
Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.
Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.
Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.
Compose, edit, and proofread correspondence, contracts, reports and/or presentations.
Responsible for updating task management software for key action items.
Responsible for communication support across the practice area.
Compile meeting agendas and minutes as needed.
Perform routine administrative tasks such as filing and drafting correspondence.
Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
Prepare responses to correspondence containing routine inquiries.
Maintain strict confidentiality of the company and executive information.
Occasionally interview candidates.
Performs various administrative functions as requested.