Executive Assistant (DFC) - Washington, DC

BA Global Talent•Washington, DC

3d•Onsite

About The Position

BA Global Talent is supporting the U.S. International Development Finance Corporation (DFC) in the search for a highly organized and detail-oriented on-site Executive Assistant (EA) to provide critical administrative support to Senior Leadership at DFC Headquarters in Washington, DC. You will provide full-time, on-site administrative support to Senior Leadership. This role requires strong organizational skills, discretion, sound judgment, and the ability to manage multiple priorities simultaneously. Additionally, you must also be able to provide back-up coverage for planned and unplanned absences longer than ten (10) business days, ensuring continuity of executive support functions. The DFC is financing solutions to the most critical challenges facing the developing world today. Working with businesses, we mobilize private capital to invest in projects that create jobs and opportunities in emerging markets, including building critical infrastructure, expanding access to telecommunications, and providing small business financing for women entrepreneurs.

Requirements

Must be a U.S. Citizen
Must qualify for and maintain a Public Trust clearance
3–5 years of experience providing administration/procurement support in a federal environment, international organization or financial institution
Detail-oriented, flexible, and sound professional skills, with the ability to take responsibility for multiple tasks/projects and deadlines simultaneously
Excellent verbal and written communication and grammatical skills
Ability to perform effectively with limited supervision in a high-paced environment
Experience drafting professional correspondence and executive documentation
Experience coordinating travel and processing vouchers
Familiarity with procurement or acquisition support processes

Nice To Haves

Bachelor’s degree in Business Administration or related field preferred (not required)

Responsibilities

Organizing and prioritizing the high incoming flow of work for the Senior Leader and/or their office
Responding to and scheduling requests for meetings, invitations, and requests to participate at special event, booking official appointments and meetings
Greeting and escorting guests at DFC Headquarters
Maintaining a control and follow-up system for incoming workload and correspondence to ensure timely responses
Drafting and proofreading correspondence, reports, and other documents for the Senior Leader/Senior Leader’s office
Managing incoming and outgoing communications, including email, phone calls, and mail
Assisting with travel coordination and voucher processing for the office
Maintaining records and databases, including tracking projects and deadlines
Coordinating with other departments and stakeholders on administrative projects, data calls, and workplace analysis for the Senior Leader/Senior Leaders' office
Process internal ethics clearances for speakers’ participation at events or widely attended gatherings
Supporting the procurement and acquisition process for the office with the supervision of the OCE Administrative Program Manager
Other administration tasks as required